BILLING ADMINISTRATOR

Repcon, Inc. • Houston, TX

2d

About The Position

The Billing Administrator will perform administrative, and accounting duties as required by Repcon procedures and client requirements.

Requirements

• Strong work ethic and personal accountability.
• Proficient with Microsoft Office programs, including, Excel, Word and Outlook
• Ability to multi-task based on changing priorities.
• Ability to follow verbal and written instructions.
• Understanding of basic accounting principles.
• Understanding of billing department procedures and policies.
• 10 key and proficient typing.
• Experience with TRACK, Ariba within an industrial environment.
• Must project a strong customer focus, able to deal diplomatically with clients and co-workers and project a positive corporate image.
• Good organizational skills, able to establish priorities and work to specific deadlines.

Responsibilities

• Generate and distribute accurate client invoices in accordance with Repcon procedures and Client requirements.
• Enter and allocate invoices into accounting system.
• Participate in project reviews and calculation of monthly revenue accruals on assigned projects.
• Responsible for performing Company Owned Equipment audit calculations as per client terms.
• Review billing requests from Project Managers and Field Accounting for accuracy, reconcile against internal records, communicate any discrepancies and follow up for resolution.
• Submit completed invoices to client portals (Ariba, Coupa) or appropriate email box.
• Maintain Client Invoice records and all back up for audit compliance.
• Handle and resolve client rejections or inquiries to ensure timely approval and processing for payment.
• Maintain frequent and open communication with Managers regarding billing and margin issues.
• Track job billing to date amounts against client Purchase Order amounts and communicate when a PO increase is needed.
• Work with field accountants to remove obstacles and ensure accuracy of client invoices.
• Review job cost data for proper cost type, phase and department, process corrections as needed.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees