Billing Administrator

TCI Transportation

1d•$23

About The Position

TCI is seeking a detail-oriented Billing Administrator to support our Lease and Rental (TRM) operations . This role plays a critical part in ensuring contracts are set up accurately, billing processes are executed on time, and internal teams are supported through consistent and reliable billing operations. This position is ideal for someone who enjoys structured, process-driven work , has strong attention to detail, and can manage recurring deadlines across daily, weekly, and monthly billing cycles. You’ll work closely with Rental Agents, Sales, and other Billing team members to ensure accuracy across contracts, reporting, and invoicing—directly impacting revenue flow and customer experience. Compensation $23/hour Full-time stability with opportunity to grow within a fast-paced, operationally driven environment.

Requirements

Minimum 5 years of billing experience (transportation industry preferred)
Strong attention to detail and organizational skills
Ability to manage recurring deadlines (daily/weekly/monthly cycles)
Strong communication skills (written and verbal)
Problem-solving mindset with ability to work through discrepancies
Ability to work under pressure and prioritize effectively
Proficiency in Microsoft Office Suite , especially Excel
High level of integrity, professionalism, and confidentiality
Flexible and adaptable in a fast-paced environment
Positive, proactive “can-do” attitude

Nice To Haves

Experience with Karmak Fusion
Experience in lease/rental billing or transportation operations
Familiarity with contract-based billing structures

Responsibilities

Daily Billing Operations
Open and close lease and rental contracts with a high level of accuracy
Ensure contract setup aligns with billing requirements and system data
Partner with Rental Agents and internal teams to resolve discrepancies
Weekly Billing Responsibilities
Process fuel billing accurately and on schedule
Manage Lease AP and Coupa bill backs
Ensure all billing activity is completed within required timelines
Monthly Billing & Reporting
Request and update mileage/hours readings from customers
Perform Lease & Rental monthly checks (fleet type/end date mismatches)
Run and manage: Lease Expiration Reports (partner with Sales) CPI, Excess, License, and FHUT reports
Update system data based on findings and communicate with stakeholders
Support and execute month-end billing processes
Adjustments & Process Improvement
Process credits and rebills as needed
Document and maintain Standard Operating Procedures (SOPs)
Identify opportunities to improve billing accuracy and efficiency
Support ad hoc projects and evolving business needs