Bill Only Specialist I (34599)

KLS MARTIN LP•Jacksonville, FL

1d•Onsite

About The Position

Manages invoicing and billing processes with accuracy and efficiency. This role ensures all billing documentation complies with company policies and regulatory requirements while addressing inquiries from customers and sales reps. Additionally, the specialist monitors and reconciles accounts, inputs billing data, and analyzes discrepancies to maintain financial accuracy. Collaboration with sales, customers, customer service, and finance teams is essential to resolve billing issues and improve processes. Strong attention to detail, knowledge of billing systems and medical device terminology, and effective communication skills are key to success in this position. Assists with the Bill Only Department as needed.

Requirements

High school diploma or equivalent.
One year customer service experience preferred
Proficient user of Microsoft Office applications
Must sign a KLS Martin L.P. remote worker policy
Must maintain a safe working environment
Must be flexible, have personal integrity, and empathetic mindset and the ability to function effectively as a team member.
Adhere and support KLS Martin’s quality and safety policies and procedures.
Ability to retrieve and interpret documentation.
Able to work in a team setting and independently under minimum supervision
Strong interpersonal skills with the ability to effectively communicate at all levels internally as well as externally.
Problem solving & Decision Making / Adaptability & Flexibility
High level of customer service displaying positive attitude.
Typing/computer keyboard
Utilize computer software (specified above)
Retrieve and compile information
Maintain records/logs
Verify data and information
Organize and prioritize information/tasks
Operate office equipment
Verbal communication
Written communication
Public speaking/group presentations
Research, analyze and interpret information
Investigate, evaluate, recommend action
Sitting for extended periods
Extended periods viewing computer screen
Reading
Speaking
Hear/Listen
Maintain regular, punctual attendance
Writing

Nice To Haves

Use of SAP and Salesforce preferred but not required

Responsibilities

Manage incoming purchase orders, including Bill Onlys, Ship and Replace, GHX, IPS orders, and other EDI platforms.
Ensure accurate data entry and proactively update order statuses to accelerate the billing process.
Prepare approved Bill Only orders for invoicing, resolve discrepancies, and utilize SAP for Bill Only transactions.
Maintain strict confidentiality and adhere to all HIPAA guidelines and regulations.
Validate and replenish surgical product using appropriate platforms.
Verify ship-to and replenishment locations in coordination with sales and operations teams.
Restock products for Bill Only orders and ensure batch accuracy, resolving any discrepancies as needed.
Build relationships with sales representatives to assist with surgery product usage inquiries and data entry into Salesforce and SAP.
Provide phone and email support for sales and healthcare professionals, escalating issues, when necessary, based on priority and complexity.
Collaborate with distribution, sales, shipping, warehouse, and carrier personnel to track and expedite deliveries.
Follow up with hospitals and/or sales reps to collect purchase orders and clarify discrepancies.
Contribute to process improvement initiatives and maintain a clean, safe, and organized Bill Only area.
Ensure compliance with company policies, and confidentiality requirements.
Maintain detailed records of customer interactions, transactions, inquiries, and actions taken.
Investigate and resolve customer complaints, ensuring high service levels and addressing any discrepancies.
Perform other related duties as assigned to support overall team objectives and operational efficiency.