Bill of Lading Manager

Ed Staub & Sons Petroleum, Inc•Klamath Falls, OR

About The Position

Ed Staub & Sons Petroleum is looking for a hard working, self motivated, detail oriented individual to supervise our Bill of Lading (BOL) department. There are three primary goals for the BOL team, and the BOL Manager will be responsible for making sure these goals are met: 1. Account for all fuel loads daily, 2. Accurate and timely billing of all fuel loads, 3. Provide top notch customer service.

Requirements

Hard working
Self motivated
Detail oriented
Strong attention to detail and organizational skills
Ability to manage multiple priorities and meet daily deadlines

Nice To Haves

Have fun and give praise to team members when earned

Responsibilities

Account for all fuel loads daily
Accurate and timely billing of all fuel loads
Provide top notch customer service
Create a unified positive team environment
Have clear and effective communication within the team and throughout the enterprise
Develop trained, cross trained, and accountable team members
Analyze, prioritize, and delegate work flow within the team
Create and maintain SOP’s along with daily checks and balances
Document and automate processes
Eliminate inefficiencies
Manage multiple priorities and meet daily deadlines
Accurate processing and timely billing of fuel loads.
Setup wholesale zones, wholesale trucks and establish freight rates for new delivery locations in Cargas.
Monitor and review matching of fuel supplier invoices to BOL’s in Cargas for accurate costs and timely processing.
Monitor paperwork and initiate requests for missing documents (BOL paperwork, vendor invoices, credits, rebills)
Monitor vendor pricing discrepancies and alert DTN managers of any issues or needs.
Maintain a solid understanding of the DashFuel EDT Dispatch software. Understand the flow of work and be able to identify & resolve errors efficiently
Train and enforce BOL processes
Be a liaison between Ed’s Trucking Dispatch and BOL
Communicate with Inventory Fuel Rec team to resolve inventory issues related to BOL deliveries
Work with Fuel Tax Manager regarding setups of new fuel vendors, new products, and new tax details (for accurate Cargas setups and tax reporting).
Communicate with Accounts Payable to resolve missing or incorrect vendor invoices, as well as assist in reconciliation of Fuel Suspense GL account.
Research and resolve BOL related transaction errors (wholesale tickets, inventory receipts, vendor invoice postings, etc).
Review and Post Wholesale documents in Cargas.
Develop and streamline electronic communications with fuel vendors (ie: fax, e-mail etc.)
Maintain paperless storage of BOL Documents
Execute, oversee and ensure accurate an on-time monthly close deadline
Job Descriptions and Expectations
Weekly team meetings and follow-up
Individual meetings, get to know your team
Annual Reviews, quarterly reviews and Evaluations