Bilingual Office Receptionist (Spanish Speaki

THE PATH SCHOOL, INC.•Indianapolis, IN

12h•Onsite

About The Position

The Front Office Assistant is a critical component of our school’s culture and plays an integral role in administrative support. This position provides front office support including, but not limited to answering phones, taking messages, directing calls, coordinating general school office operations, and greeting and attending to school visitors, school staff, and student requests. TPS staff members are supportive, thoughtful, creative, relentless, and unbelievably motivated. They work together, learn from each other, and do whatever it takes, day in and day out, to make sure their scholars succeed.

Requirements

High school diploma or GED required; Associate's degree preferred.
Fluency in both written and verbal English and Spanish (Required).
1 - 3 years of professional office or administrative support experience.
Proficient in Google Workspace, basic office equipment (copiers, scanners, multi-line phones), and adaptable to learning new school systems.
Exceptional written and verbal communication skills, including spelling, grammar, punctuation, and high attention to detail.
Ability to work with a wide range of individuals and interact cheerfully, supportively, and professionally with staff, students, and visitors.
Successful completion of a criminal background check (Required).

Responsibilities

Greet all incoming visitors in a professional, welcoming manner, determine the purpose of their visit, and manage the guest sign-in/out process.
Operate a multi-line telephone system to answer, screen, and route calls, take detailed messages, and schedule administrative appointments.
Serve as a primary bilingual contact, using English and Spanish fluency to assist Spanish-speaking families, visitors, and students.
Process, sort, and distribute incoming/outgoing mail, manage packages, and coordinate office vendor relations for equipment and supplies.
Monitor and respond promptly to enrollment emails and requests for additional school information.
Oversee student transportation requests and collaborate with vendors to resolve route and logistical issues.
Communicate daily attendance entries with staff and maintain strict confidentiality and integrity of student records.
Monitor, manage, and distribute supply inventory, coordinate facilities requests with maintenance, and assist with special projects and other duties as assigned.
Other duties as assigned