secrétaire juridique bilingue

JFK LLP

9d•Onsite

About The Position

JFK Law LLP is a mid-sized, national law firm focused on delivering high quality legal services to Indigenous people, communities, and organizations. We are a national leader in Aboriginal law with offices in Victoria, Vancouver, Toronto, & Kahnawake, and opening soon in Calgary and Montreal. We foster an environment of excellence in serving our clients, continuous learning, cultural competency, and mutual respect. JFK Law is committed to advancing justice and self-determination for Indigenous people. Trusted by Indigenous individuals and communities for our results, determination, and experience, we foster an inclusive workplace where collaboration drives meaningful outcomes. We bring dedication and rigor to everything we do, and we hold ourselves to high standards of care and precision. We are guided by values of honouring Indigenous voices, being bold, creative, and strategic. We listen with humility, we strive to innovate, we challenge norms, and we create a modern, inclusive environment where all team members can thrive in an environment where we are equally accountable to our clients and our colleagues in making a lasting impact. As a firm dedicated to serving Indigenous people, we strongly encourage Indigenous applicants to apply. We are deeply committed to building and sustaining a workplace that supports our Indigenous team members in their professional growth and honours their personal and cultural identities. This is a Full Time Position approximately 37.5 hours per week. This position full-time in-office based out of our downtown Montreal location.The Legal Assistant/Office Coordinator reports directly to the Manager of Support Services. This role is best suited to an individual that is motivated, organized, adaptable, and takes initiative. This hybrid position will be the main coordinator for our Montreal office as well as supporting one to two lawyers while working with the paralegal and legal support teams to ensure the seamless operation of the Montreal office. This position provides opportunity for career development working with various lawyers’ legal administrative needs.

Requirements

Be bilingual (English/French) both oral and written
Be a graduate of an accredited Legal or Administrative Assistant program or possess equivalent experience.
Have 3+ years of experience as a Legal Assistant or similar role, or equivalent experience.
Demonstrate strong organizational and prioritization skills, with the ability to work independently.

Nice To Haves

Exceptional technical skills and meticulous attention to detail.
Strong organizational and teamwork abilities.
Proficiency with Microsoft Office applications.
Knowledge of legal software, such as iManage and Cosmolex.
Ability to thrive in a fast-paced environment, adapt to shifting priorities, and meet tight deadlines.
Self-motivated, proactive, and capable of completing tasks with minimal supervision.
Excellent interpersonal, written, and verbal communication skills.
Ability to work effectively under pressure.

Responsibilities

Manage calendars and schedule appointments using Outlook and various planning tools.
Oversee and update both electronic and physical “Bring Forward” systems for task and document management.
Complete monthly reconciliations of expenses for assigned lawyers.
Provide support for negotiations, and regulatory matters, including preparing specialized documents for court and other agencies.
Organize and manage complex electronic and paper filing systems, handling file openings, updates, and closures.
Draft, edit, format, and organize various materials, including correspondence, memos, reports, documents, and labels, for electronic or print use.
Arrange meetings, including preparation of documents, catering, and logistical support.
Manage client documentation, pleadings, corporate records, briefs, and reports, ensuring they are well-organized and accessible.
Support with reviewing, assembling, and organizing documentary evidence for complex cases.
Handle scanning and photocopying of necessary documents.
Schedule and coordinate frequent travel arrangements.
Complete the reception duties, including welcoming guests, answering phones, taking messages, and directing calls.
Collect, sort, and distribute incoming mail and courier packages.
Manage the daily requirements of the physical office
Set up and clean up before and after meetings
Set up and test AV for meetings
Order, stock, sort, and organize office supplies, and manage inventory.
Maintain general office tidiness. Make coffee, refill supplies, operate dishwasher, and clean up as needed.
Perform additional administrative tasks as needed to support the team.