V101- Bilingual Immigration Administrative Assistant

Job Duck

1d•Remote

About The Position

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: We are seeking a Bilingual Immigration Administrative Assistant who will help keep a busy immigration practice running smoothly through proactive coordination, precise follow-through, and client-focused communication. In this role, you will manage schedules, keep deadlines and appointments on track, and maintain well-organized digital client records so the team can operate with confidence even during high workload periods. You will serve as a reliable point of contact for client communications while ensuring details are captured accurately and consistently in the firm’s systems. This position is ideal for someone who thrives in a structured environment, takes initiative without being asked, and is known for careful, low-error work that supports high standards. -Salary Range: from $1,060 USD to 1,150 USD.

Requirements

Strong English communication skills for phone and email communication
Attention to detail with a minimal margin for mistakes
Excellent organization and calendar management
Proactive mindset with the ability to take initiative and make helpful proposals
Client communication via phone and email with professionalism and clarity
CRM proficiency and accurate data entry
Document management and strong file organization habits
Comfort using VOIP tools
Ability to manage reminders, notifications, and time-sensitive follow-ups
Discretion and sound judgment when handling client records and confidential information
Work schedule and timezone: Monday to Friday from 8:30 a.m. to 05:30 p.m. EST.
Language requirement: Spanish is mandatory due to client needs.

Nice To Haves

Immigration experience or knowledge is highly preferred
No previous legal experience is required

Responsibilities

Update and manage CRM information in Docket Wise with consistent, accurate data entry
Maintain client documents and records, keeping digital files organized and current
Handle notifications, notices, and client appointment coordination with accuracy and timeliness
Communicate with clients via phone and email regarding notices, appointments, and updates
Send reminders and ensure appointments and deadlines are tracked and followed through
Propose relevant professional events the team can attend and help coordinate participation logistics
Track and follow up on personal and medical appointments and time sensitive commitments as assigned
Create or update PowerPoint presentations and related materials when requested
Prepare teaching materials and assist with academic related tasks as assigned
Set up meetings with internal team members and external contacts
Support task management and follow ups using BloomGrowth to do lists and internal workflows
Serve as a first point of contact when needed and support client outreach based on workload demands
Manage calendars and scheduling for assigned leaders and support coordination across the firm as needed