Bilingual Administrative Assistant

TEKsystems•Merchantville, NJ

5d•$25 - $25•Onsite

About The Position

The Administrative Assistant supports the Plant Manager and Management Team, ensuring smooth daily operations through professional reception and administrative services. This position serves as the first point of contact for visitors, vendors, employees and customers, requiring a professional demeanor and a commitment to representing the organization values and culture, contributing to an inclusive, respectful, and collaborative workplace environment. In addition to managing communications, correspondence, and office supplies, the Administrative Assistant supports all plant employees by fostering a consistent and positive employee experience.

Requirements

Administration
Customer Service
Reception
Data entry
Support of upper management

Nice To Haves

Manufacturing/distribution experience in a plant ideal

Responsibilities

Greet and assist visitors in the reception area, determine the purpose of their visit, and direct them accordingly.
Maintain accurate records of all customers, visitors and contractors and ensure proper registration for those with legitimate business on-site.
Notify relevant personnel of visitor arrivals and arrange personal escorts when necessary.
Provide guest access credentials, including internet passwords and user IDs.
May conduct inspections of personal items for incoming/outgoing visitors and employees, as required.
Provide administrative support to management with calendar management, meeting coordination, preparing memos, reports, and documents to assist managers and supervisors with administrative tasks.
Provide support to the Plant Manager and staff as needed.
Serve as point of contact for service vendors (e.g., coffee, vending machines, cleaning services). Schedule and oversee vendor visits and service delivery.
Oversee office and break room supplies, ensuring timely ordering, stocking, and distribution.
Receive, sort, and distribute incoming mail and publications.
Coordinate express mail services (e.g., FedEx, UPS) for pickups and deliveries.
Coordinate lunch orders and coordination for meetings and events. Handling sensitive information confidently while collaborating with all departments in the plant.
Coordinate uniform distribution, collection, inventory and pickup; assist employees as needed; Communicate with uniform vendors to ensure timely delivery and quality standards.
Support initiatives that enhance the overall employee experience.
Create purchase requisitions using TAP/SAP for administrative and general needs. Track and reconcile purchase orders and deliveries. Complete Goods Receipts in TAP/SAP.
Arrange travel accommodations, including flights, transportation, and lodging.
Coordinate customer visits to the facility in collaboration with the sales team.
Maintain a clean and welcoming environment across the lobby, front office, meeting rooms, and breakroom. Regularly monitor facility conditions, report maintenance issues, and coordinate minor repairs and servicing of office equipment such as printers and coffee machines.
Assist HR with onboarding logistics and employee engagement activities. Help organize employee recognition events and wellness initiatives
Use good judgement and problem-solving skills to ensure quick resolution and escalation of daily issues.