Bilingual (English/Spanish) Specialist- Americas Payroll Operations

Oracle•Rocklin, CA

About The Position

Oracle is seeking a bilingual English/Spanish payroll professional to support Americas payroll operations. The position is described as a Payroll Analyst role responsible for end-to-end payroll processing, compliance, payroll analysis, and employee support. The analyst works with HR, Finance, Tax, Stock Administration, and external vendors to ensure employees are paid accurately and on time and to improve payroll processes and the employee experience. The role supports high-volume payroll operations, including bi-weekly and semi-monthly payrolls, off-cycle payrolls, special payments, equity transactions, payroll banking, vendor funding, tax activities, audits, reporting, and employee inquiries. It requires accurate handling of confidential information and the ability to manage deadlines in a fast-paced environment. The position may be eligible for equity. Oracle's U.S. hiring range is $25.82–$50.43 per hour, or $53,700–$104,900 per annum. Placement within the range depends on factors including knowledge, skills, experience, market conditions, location, and internal peer equity. The posting describes a comprehensive benefits package for U.S. employees.

Requirements

Bilingual in English and Spanish for verbal and written business communications.
Previous payroll experience supporting high-volume payroll operations.
Strong knowledge of payroll processing and payroll compliance.
Advanced Microsoft Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, data validation, formulas, and reporting.
Strong analytical and problem-solving skills, including the ability to interpret large data sets.
Excellent written and verbal communication skills.
Strong organizational skills and exceptional attention to detail.
Ability to prioritize multiple deadlines in a fast-paced environment.
Strong customer service mindset and ability to handle sensitive information professionally.
Ability to work independently and collaborate effectively with cross-functional teams.

Nice To Haves

Experience with payroll systems such as Oracle, Workday, ADP, SAP, or UKG.
Experience using Dayforce is highly preferred.
Knowledge of multi-state and/or international payroll.
Experience supporting payroll audits.
Understanding of payroll tax regulations and compliance requirements.
Experience with equity compensation payroll, including RSUs, ESPP, ISO, and NQ.

Responsibilities

Process bi-weekly and semi-monthly payrolls accurately.
Review, analyze, validate, and input payroll transactions; audit payroll data before processing.
Process off-cycle payrolls and special payments as needed.
Reconcile payroll reports and resolve discrepancies.
Serve as the primary contact for employee payroll inquiries and research questions about earnings, taxes, vacation balances, timecards, leaves of absence, workers' compensation, garnishments, and deductions.
Provide customer service while maintaining confidentiality.
Administer employee terminations, garnishments, leave-of-absence pay, overpayments and recovery, escheatment, withholding allowance certificates, pay history requests, and duplicate tax form requests.
Process daily stock compensation files for ISO, NQ, and RSU transactions.
Process monthly Employee Stock Purchase Plan equity transactions.
Manage payroll banking activities, including ACH funding, check printing, ACH rejections, and stop payments.
Reconcile payroll deductions and prepare and process vendor funding and wire transfers.
Assist with monthly, quarterly, and annual payroll tax reconciliations, workers' compensation premium calculations, payroll tax reporting, and tax notice research and resolution.
Ensure compliance with federal, state, provincial, and local payroll regulations, FLSA requirements, and company payroll policies.
Analyze payroll data for trends, discrepancies, and improvement opportunities.
Create and maintain payroll reports using Excel and other reporting tools.
Perform payroll audits and reconciliations and support internal and external audits by preparing documentation and reports.
Participate in payroll system implementations, upgrades, and testing.
Identify opportunities to streamline payroll processes and improve operational efficiency.
Document payroll procedures and best practices.
Cross-train with payroll team members and provide backup support as needed.

Benefits

Medical, dental, and vision insurance, including expert medical opinion.
Short-term and long-term disability insurance.
Life insurance and AD&D.
Supplemental life insurance for employees, spouses, and children.
Health care and dependent care Flexible Spending Accounts.
Pre-tax commuter and parking benefits.
401(k) Savings and Investment Plan with company match.
Paid time off, with flexible vacation for eligible salaried non-overtime positions and accrued vacation for other eligible employees.
11 paid holidays.
Paid sick leave: 72 hours upon hire, refreshed annually, with unused balance carrying over up to a 112-hour maximum.
Paid parental leave.
Adoption assistance.
Employee Stock Purchase Plan.
Financial planning and group legal benefits.
Voluntary auto, homeowner, and pet insurance.
May be eligible for equity.