Bilingual Administrative Assistant - St. PJ's Children's Home

Archdiocese of San Antonio•San Antonio, TX

2d•$20•Onsite

About The Position

The Administrative Assistant provides support to the Program Director and Assistant Program Director by handling a variety of tasks in order to ensure programmatic needs are met. This person must possess strong organization and time management skills with the ability to simultaneously manage multiple tasks and meet deadlines. The Administrative Assistant promotes best practice and facilities the optimum delivery of quality trauma informed care to UAC.

Requirements

Bilingual in English & Spanish
High School diploma or equivalent
Minimum of 3 years experience performing administrative duties and tasks, managing purchases and/or inventories and using web-based databases.
Minimum of 1-year experience working with children.
Reliable transportation
Valid driver license
Valid vehicle insurance.
Able to show proof of immunity to vaccine-preventable diseases transmitted by the respiratory route if working directly with UC; Varicella: two doses of varicella vaccine (at least 4 weeks apart) OR born in the United States before 1980 with a reported history of chickenpox (verified by an adult present at the time of illness) OR titers indicating varicella immunity OR documentation from healthcare provider verifying previous infection.
MMR: two doses of MMR vaccine (at least 4 weeks apart) OR titers indicating immunity to all three diseases
DTaP or TDap: Complete primary vaccination series. If primary vaccination series completed in childhood, one TDaP dose in adulthood.
Influenza: one dose annually during flu season.
Fluent in English/Spanish with regards to reading, writing, speaking, and comprehension of the spoken language.
Computer literate with working knowledge of Microsoft Windows (Microsoft Word, Excel) and a variety of online database systems, managing files and records, designing forms and other office procedures and terminology.
Strong analytical and organization skills and abilities.
Must be detail oriented, organized, self-motivated, work well independently and on a team
Must have good written and verbal skills
Must have good critical thinking and problem solving skills

Responsibilities

Purchasing and/or disbursing petty cash for programmatic expenditures with budget consideration and Program Director approval
Accurately coding of expenditures and uploading/tracking of receipts into multiple financial databases and/or reports
Managing inventories of office supplies, medical supplies, clothing, household items, school supplies, cleaning supplies toiletries, linen, and other
Fulfilling UC clothing/supply requests
Submitting monthly financial reports
Reviewing monthly financials to ensure compliance with operations/contract budgetary requirements
Maintaining the safety and well-being of children through supervision, adherence to program policies, and appropriate interventions. This may include the use of approved crisis management techniques, such as physical containment, when necessary to protect the child or others from harm.
Deliver client services and all daily interactions within the Sanctuary Model framework
Managing contacts with vendors, contractors, and suppliers
Performing special projects as assigned by the Program Director
Actively participating in the enhancement and/or improvement of the living and working environment for residents and employees
Attending administrative staff meetings, staff retreats, and other team building activities as scheduled.
Demonstrating proficiency in knowledge of agency policy, TDFPS Minimum Standards and ORR Policy
Demonstrating knowledge and sensitivity of cultural norms, values and heritage.
Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others
Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information
Adherence to the Code of Conduct and the Faith and Moral is mandatory
Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization
Attendance and successful completion of a 10- day New Employee Orientation is mandated for the position. The inability to meet this requirement will conclude employment with the Agency.
Other duties as assigned by Program Director.