Bid Manager

Thales • Ottawa, ON

4d • CA$100,000 - CA$125,000 • Hybrid

About The Position

We have a current vacancy Bid Manager who supports the development of high‑quality bids and proposals for prospective customers. In this role, the Bid Manager coordinates inputs from functional teams and assists in organizing bid activities throughout the development process. Under the guidance of senior Bid or Capture leadership, the LR08 Bid Manager ensures that bid documents comply with internal processes and are prepared for required reviews and approvals.

Requirements

• University degree and/or equivalent experience.
• A minimum of 3 years of experience in bid/proposal development or related coordination roles including the following: Customer Requirements Identification and Compliance Strategy – Experienced Bids and Projects Governance – Intermediate Bid Scope, Schedule and Resource Management – Intermediate Bid Production of the Cost Estimate Pack – Intermediate Bid Organization and Planning – Intermediate Risk and Opportunity Management – Intermediate Proposal content development – Expert
• Prior experience presenting technical and non-technical information to senior leadership on a regular basis
• Strong organizational skills with a detail minded outlook
• Demonstrated experience writing professional documents that are legal and accurate
• Ability to collaborate effectively and adapt to shifting priorities.
• Excellent communication skills / Fluent in English.
• This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR).
• All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.

Nice To Haves

• Prior experience in complex, global matrixed organizations
• Exposure to engineering environments
• Demonstrated contract management experience
• University degree in a STEM field.
• Experience supporting Government of Canada RFP responses.
• Experience drafting or coordinating technical proposals.
• French

Responsibilities

• According to the approved applicable Bid process, to the winning strategy, cash mandate, and to the Bid organisation: Contributes and ensures the coordination of all Work Package Manager (WPM) activities for the preparation of the bid and the initial project baseline which will be transferred to the Project Manager: Source Data for the future project (Proposal, Contract, …) Requirements Baseline for the future project (Technical and Non Technical Requirements…) Execution Baseline for the future project (WBS, OBS, PBS, RAM, Master schedule, Resource planning, Estimate Pack and cash profile, Risks and Opportunities Register, Initial Plan(s) ..) Justification for the future project (Compliance Matrix, Solution Justification)
• In support of the Capture Leader and with Sales Manager and Account Manager if relevant: Participates in the implementation of Cash mandate decided at Gate 1 and in the negotiations with the Customer Contributes analysis to and supports the offer/contract terms of all the necessary conditions (including requirements relating to the payment plan (deliverables, cash in / out, partial payment terms…)
• Finalizes the best contract possible in accordance with the Cash and negotiation mandates decided by Senior Management respectively at Gate 1 and Gate 2
• Coordinate activities of a multi‑disciplinary team to support timely development and submission of bids and proposals.
• Assist the Capture Lead and Business Leads in developing bid strategies and communicating them to contributing teams.
• Collect and organize required inputs from functional teams; review for completeness.
• Support adherence to company bid processes and help prepare materials for internal approvals.
• Assist with scheduling and preparation for Gate 1 and Gate 2 reviews.
• Maintain positive working relationships with internal stakeholders.
• Identify risks or gaps and escalate to senior Bid Managers.
• Participate in process-improvement working groups as assigned.
• Support departmental special projects as directed.

Benefits

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.
• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
• Company paid holidays, vacation days, and paid sick leave.
• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
• Employee Discounts on home, auto, and gym membership.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree