Bid Coordinator

AIR Control Concepts•Minneapolis, MN

2d•$22 - $26•Remote

About The Position

The Bid Coordinator supports the sales process by identifying new projects, organizing all bid documents, and ensuring timely communication of project updates to the sales team. This is a part-time role (20-25 hours/week) with flexibility and remote work capability. Daily check-ins during business days are required to ensure prompt distribution of new projects and addenda.

Requirements

Proficiency with Microsoft Excel, Outlook and Windows file management
Familiarity with CRM systems and accurate data entry
Excellent organization and attention to detail
Strong communication skills
Ability to work independently and manage time effectively
Must demonstrate MMS Core Values: driven and self-motivated, can-do attitude, team player, customer driven, do what’s rights and accountable

Nice To Haves

Familiarity with HVAC equipment and/or the construction process is preferred

Responsibilities

Monitor projects sources daily including Builder’s Exchanges and the Drawings email inbox to identify new projects and addenda
Download, save, and organize all project documents including plans, specifications, and addenda
Set up new projects and proposals in the CRM
Create project folders
Evaluate project documents to identify applicable HVAC equipment, basis-of-design manufacturer and MMS-represented brands approved in specifications
Notify appropriate sales teams members of new projects and addenda promptly
Track bid-cycle activity
Assist with sales team inquiries related to project documentation
Perform additional related duties as assigned to support the sales process