J. C. Higgins Corp. Bid Coordinator / Estimating Assistant

J. C. Higgins Corp.•Stoughton, MA

5d•Onsite

About The Position

The Bid Coordinator / Estimating Assistant will be responsible for assisting the Estimating Department with performing routine clerical and administrative functions such as drafting project bid documents, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. He or she must be reliable, punctual, organized, and have demonstrated ability to juggle multiple priorities in a very fast-paced environment.

Requirements

3 -5 years working in an administrative job, supporting management.
Demonstrated experience using Microsoft Office Program
High school diploma or GED required.
Excellent organization, communication, customer service and interpersonal skills
Scheduling and time management skills
Strategic, analytical, and multi-tasking skills.
Must demonstrate proficiency in Microsoft Office applications, (i.e. Word, Excel, Outlook)

Nice To Haves

Administrative experience working in an Estimating Department preferred.
Experience using Bid Tracer software is a plus
Bachelor's Degree or currently pursuing preferred.

Responsibilities

Support the Estimating Department by performing routine clerical and administrative functions such as drafting project bid documents, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
Prepare and organize documents and other various forms using Estimating/Project Management software, Microsoft Excel, and other Microsoft programs.
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Organize, maintain, and enter information into databases.
Use computers for various applications, such as database management.
Operate office equipment, such as copiers.
Draft letters and documents; collect and organize information; initiating telecommunications.
Maintain confidentiality of company information.
Comply with Estimating department work instructions and Company established policies and procedures.
Escalation of person the Project Admin reports to) recommendation for resolution.
Perform additional assignments as required.