BIC Specialist (Specialized Conflicts)

Cooley LLP•Washington, DC

22h•$68,640 - $99,840•Onsite

About The Position

The business intake and conflicts function is essential to the firm’s compliance with ethical obligations and risk management policies, avoidance of malpractice claims and ethical violations, and ability to onboard new business, new clients, new matters, new timekeepers and new employees in a timely fashion. The BIC Specialist (Specialized Conflicts) is responsible for participation and research related to department initiatives, including assisting with policy and procedure drafting and editing cycles, lateral candidate submission coordination, and operations functions. The BIC Specialist (Specialized Conflicts) will serve as a flexible resource, cross-trained throughout the department to assist in areas of need.

Requirements

Proficiency in Microsoft Office suite, iManage and other firm applications
Available to work overtime, as required
3+ years direct applicable years’ experience (e.g., business intake and conflicts, legal or professional services)
Excellent written and oral communication skills
Strong organizational skills and careful attention to detail
Ability to work independently with little or no supervision
Ability to work in a fast-paced challenging environment
Strong ability to prioritize and juggle multiple tasks
Ability to take initiative on time sensitive issues
Punctual and reliable

Nice To Haves

Bachelor’s degree
Paralegal certificate
Experience working in a law firm or other professional services environment

Responsibilities

Review incoming firm wide attorney, paralegal and business professionals conflict check submission forms
Create lateral conflict folders
Update lateral conflicts spreadsheets
Maintain accurate tracking of partner candidates’ status and to-do items
Schedule internal meetings regarding lateral partner conflicts
Prepare requests and associated engagement letters for onboarding lateral partners
Assist Associate Director, BIC Supervisor (Specialized Conflicts) and Conflict Staff Attorneys with obtaining pre-approvals related to onboarding lateral partners
Communicate with recruiting/HR, attorneys and other department members regarding lateral Intake
Help maintain cross-reference database
Run conflict reports, as needed
Run and clear contract attorneys, as needed
Provide training to all BIC new hires on various systems and tasks as necessary
Understand the American Bar Association (ABA) Model Rules of Professional Conduct as adopted in each state in which the Firm maintains an office, and jurisdictional differences in all states, countries and practice areas in which the Firm conducts business
Conduct research projects as assigned relating to conflicts of interest, operations and project issues
Conduct research projects on corporate affiliations and corporate relatedness
Assist with ethical screen database clean up
All other duties as assigned or required.