BIC Data Integrity Assistant

Cooley•San Francisco, CA

6d•Onsite

About The Position

Cooley is seeking a BIC Data Integrity Assistant to join the Business Intake and Conflicts team. The BIC Data Integrity Assistant is critical to supporting the firm’s expanding data and reporting initiatives by ensuring the accuracy, integrity, and timely maintenance of client and matter information across BIC systems. The BIC Data Integrity Assistant will play a key role in supporting the firm’s integrated data strategy, including the preparation, and loading of client engagement letters into the Terms database for structured coding and downstream reporting. In addition, support the ongoing management of engagement letters, waivers, and related client documentation, as well as assist with party linking, client and matter maintenance, and inclusionary ethical wall support. The position will work closely with Compliance Analysts and other BIC team members to ensure engagement terms are captured consistently and accurately, enabling BIC, Information Governance, Billing, and other stakeholders to identify and report on key provisions such as AI use restrictions, work product ownership, and fee arrangements.

Requirements

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
Available to work overtime, as required

Nice To Haves

Bachelor’s Degree
Prior experience in a law firm, legal environment or conflicts department
Prior experience with Security Database technology for Ethical Walls
Prior experience with Workflow tools and systems

Responsibilities

Maintain the firm’s client administrative files by processing and filing all engagement, disengagement and waiver letters received by the department
Link parties in Open to approved and finalized matters
Prepare, process, and review client and matter closure requests for completion or assignment to a Compliance Analyst when necessary
Prepare and process client and matter name change requests
Maintain inclusionary ethical walls in the Firm’s ethical walls database
Clean-up outstanding Open requests from departing or departed timekeepers and secretaries
Implement and maintain database warnings and alerts
Continually process reports associated with various database clean-up projects
Assist with department projects as necessary
Participate in proof-of-concept testing of new technologies or solutions
Communicate with all users regarding intake issues and risk management procedures pertaining to the opening of new client/matters as well as status of requests via email and by phone
All other duties as assigned or required