BHRC Program Coordinator

MENTAL HEALTH & ADDICTION ASSOCIATION OF OR•Portland, OR

46d•$0 - $25•Onsite

About The Position

The BHRC Program Coordinator works collaboratively with the BHRC team to implement program objectives. This position focuses on ensuring the smooth operation of administrative functions including donation tracking, mail management, supply and inventory management, communications support, and reporting. The BHRC Program Coordinator will assist in onboarding and supporting new staff, maintaining accurate records in compliance with grant requirements, and ensuring all operational processes run efficiently. This role provides vital administrative support to keep the BHRC organized and functioning effectively.

Requirements

High school diploma or equivalent required.
Identifies as having lived experience in recovery with substance use disorder (SUD) and/or mental health challenges.
Has at least 24 months of continuous, sustained recovery with SUD and/or mental health challenges before employment
Understands the principles of trauma informed care, recovery, consumer-involvement, and trauma-informed care
Peer Support Specialist (OHA Traditional Health Worker certification) or MHACBO CRM certification required or able to be obtained within 90 days of hire
Valid Oregon Driver’s License and proof of automobile insurance required.
Ability to network and collaborate with diverse groups of people who have varied skills, knowledge, and goals
Strong written and verbal communication skills
Ability to work independently as well as collaboratively within a team
Ability to read, analyze, and interpret mental health and recovery periodicals, professional journals, and government regulations
Well-developed writing skills including the ability to write for publication (e.g., reports, technical assistance guides, and educational and training materials)
Typing and general technology skills to navigate electronic systems easily and efficiently (e.g., email, Microsoft Teams, data systems, etc.)
The position is regularly required to push/pull/lift/carry items up to 35 pounds and occasionally push/pull/lift/carry up to 50 pounds

Nice To Haves

Associate’s degree preferred.
Associate’s degree and 1-2 years of relevant work experience OR a high school diploma and 3-4 years of relevant work experience
Access to reliable personal vehicle preferred

Responsibilities

Maintain and monitor donation logs; maintaining accurate recording, reporting, and auditing of donations
Oversee supply and inventory management for the BHRC, including restocking and tracking usage
Maintain and update the mail log to ensure timely distribution and accurate documentation of logged mail
Support data entry, tracking, and reporting requirements related to grants and program compliance, including Participant survey creation, distribution, and collection
Coordinate scheduling of staff to support onsite workshops, groups, and program operations
Assist with onboarding new staff and ensuring training records are updated and compliant
Support team communication by preparing agendas, taking meeting notes, maintaining program files, and coordinating internal information flow
Create, edit, and distribute flyers, media, and other communication materials to promote BHRC programs and events
Respond to general inquiries about the BHRC program and redirect as appropriate
Collaborate with administrative teams to ensure smooth office and facility operations
Support the coordination of community resources and partnerships by maintaining contact lists, calendars, and resource databases to facilitate effective collaboration
Maintain up-to-date communication and records of building maintenance
Complete internal audits to ensure compliance with organizational and grant requirements
Communicate with staff and supervisors in a timely, organized manner
Regularly travel by car to attend meetings and support essential functions
Perform other administrative and program support duties as assigned