Benefits Specialist

Xenium HR • Tualatin, OR

2d • Hybrid

About The Position

At Xenium HR, we’re on a mission to transform workplaces for the better. You’ll join a team of passionate HR, Payroll, and Benefits professionals working with small and medium-sized businesses across the Pacific Northwest. We support businesses with limited or no internal HR resources, as well as companies with internal HR staff seeking expertise and training. We’re known for building strong relationships with our clients, so we can help identify what their business really needs to transform and thrive. Providing transformational services starts within our walls. We’re invested in creating a positive, rewarding experience with opportunities to learn, grow, advance, and shape the workplace. Xenium offers an inclusive work environment where employees can both make a difference and succeed. If you value authentic relationships, service excellence, diversity, equity, and inclusion—and want to work where everyone knows you and your name, Xenium may be the place for you.

Requirements

• Associate’s degree (A. A.) or above preferred, with at least three to five years of benefits experience.
• Benefit system experience preferred or equivalent combination of education and experience.
• Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including ACA, ERISA, Section 125, 401k, and DOL.
• Ability to read, analyze, and interpret common technical journals, and legal documents.
• Ability to respond to common inquiries or complaints from clients.
• Ability to effectively present information to top management, public groups, and/or boards of directors.
• Ability to apply concepts such as fractions, percentages, ratios and proportions to situations.
• Ability to interpret statistical tables and formulas and to perform mathematical calculations.
• Job requires specialized computer skills to include benefits systems.
• Must be adept at using various applications including payroll software, excel, report writing, project management, word processing, presentation creation/editing, e-mail and scheduling software.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Nice To Haves

• Experience with Prism, ClientSpace, and Monday.com preferred.

Responsibilities

• Responsible for day-to-day administration of ASO and PEO Benefit programs in accordance with ERISA guidelines providing support for technical enrollment, benefit solutions and reporting to ensure efficient benefit administration and client satisfaction.
• Provides independent and proactive direct consultation with client employees and management, and advises on eligibility, benefits provisions, compliance and other matters related to benefits programs.
• Ensures Xenium Payroll receives accurate and timely information for benefit deduction administration including plan changes and adjustments.
• Project manages annual open enrollment for multiple clients, including preparation and communication to clients and employees.
• Ensures accurate and timely enrollment in Prism and carriers during open enrollment or for life events.
• Handles new benefit implementation for existing clients to ensure accurate and timely enrollment in payroll and carriers.
• Supports with benefit plan reconciliation research as needed.
• Supports the development of Xenium benefit documentation and processes.
• Trains new system client users on Benefit related reports and actions in Prism.
• Works collaboratively with all service teams to ensure a high level of expertise and knowledge essential to Xenium clients.

Benefits

• Employer paid medical, dental, vision
• FSA for health & dependent care
• Life & Disability plans
• Employee Assistance program
• Wellness program
• 401k with match
• Profit Sharing program
• Paid time off
• Paid holidays of your choice
• Flexible work arrangement with autonomy and trust
• Caring leadership
• Complimentary massages ½ day in summer 1x/month (June, July, August)
• Tuition/educational assistance for undergrad degrees
• Sabbatical and travel awards starting at 10 years
• Professional development book clubs and cultural awareness & appreciation conversations
• Regular training events
• Peer Recognition & Reward program
• Employee referral bonus
• Business referral bonus
• Monthly all-team meetings and team events
• Community service DEI and culture initiatives & teams
• Discounts on Stoller wine

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree