Benefits Specialist II

Summit Companies•Mendota Heights, MN

1d•$36 - $41•Onsite

About The Position

The Benefits Specialist II, in partnership with the Benefits Manager, will support the administration of all benefits and retirement programs, including medical, dental, vision, ancillary, and 401(k) plan. This role involves daily benefits processing, responding to employee inquiries, maintaining compliance with regulations, supporting plan design, and contributing to system enhancements. The position also requires data analysis, maintenance of electronic files and databases, and reconciliation of benefit plans and 401(k) deposits. The Benefits Specialist II will also assist with audits, update employee-facing resources, identify new regulatory compliance matters, participate in system testing, and assist with the Open Enrollment process. Ad hoc projects are also part of the role.

Requirements

High School diploma/ GED, required.
5 years minimum experience in employee benefits with an emphasis on 401(k) retirement plans.
Extensive knowledge of all benefit related regulations (ERISA, FMLA, USERRA, COBRA, HIPAA, Secure Act) and health, welfare and retirement benefit programs required.
Highly proficient in Excel including pivot tables, V-lookups, etc.
Must have the ability to effectively read, write and communicate in English with employees and customers.
Strong interpersonal, written, and oral communication skills
Understanding of basic administrative procedures.
Work effectively as a collaborator.
Ability to multi-task.
Ability to communicate effectively both written and verbal.
Valid driver’s license with acceptable driving record required.
Must be able to comply with Summit’s Drug and Alcohol policy and Background screening requirements, which may also include customer specific requirements based on contractual agreement.

Nice To Haves

Bachelor’s degree in human resources, business, or related field preferred.
Knowledge of state-specific paid family and medical leave laws preferred.
Proficiency with Oracle Cloud HCM benefits administration strongly preferred.

Responsibilities

Daily benefits processing including enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, QDROs, QMCSOs, distributions, loans, hardships and compliance testing for all locations.
Respond to employee benefits inquiries via phone, email, and HCM ticketing system.
Maintain/oversee compliance with company policies, state and federal regulations such as HIPAA, FMLA, COBRA, and ERISA.
Support plan design and development of company’s 401(k) retirement program.
Support company's mergers & acquisitions efforts by performing duties as assigned by Benefits Manager.
Ensure compliance with applicable government regulations, including, but not limited to required annual reporting (5500s, NDTs, ACA).
Contribute to ongoing enhancements to benefits programs and HCM system configuration to scale with organizational growth.
Analyze results, interpret data and summarize findings and implications using PowerPoint, Word, Excel (VLOOKUP, Pivot Tables) and other written communication formats.
Maintenance of electronic employee benefits files, maintain group benefits database and update employee records accordingly.
Perform monthly reconciliation on all benefit plans to ensure proper coverage and billing.
Perform weekly reconciliation on 401(k) deferrals and employer match deposits.
Partner with the Benefits Manager to complete the 401(k) annual auditing process.
Maintain and update employee-facing benefits resources on company intranet site.
Assists in identifying new, emerging regulatory compliance matters.
Participate in HCM system testing of benefit plans and assist in annual Open Enrollment process.
Ad hoc projects as required, assigned, or requested to continue optimizing plan and system effectiveness and efficiency.
Other duties may be assigned.