Benefits Manager

Hugo Boss•New York City, NY

2d•Onsite

About The Position

As a member of the HUGO BOSS Human Resources team, the Benefits Manager will work alongside the Senior Director, Total Rewards to manage all initiatives within the HR functions of US/Canada Benefits and Wellness Administration, Leave of Absence Administration, Workers Compensation Management and HRIS support as required. This position serves as the primary point of contact for all benefits related inquiries while providing exceptional service to our employees.

Requirements

Bachelor’s degree required in Human Resources Management or related discipline, or equivalent experience is required.
Minimum of 7 years of experience administering a full range of benefit programs and experience with leave of absence management.
Well versed in all applicable federal, multi-state, and local regulations, including statutory disability leaves, statutory paid sick leaves, filing and compliance requirements affecting employee benefit programs, including ERISA, COBRA, FMLA, PFL, ADA, Section 125, Workers’ Compensation, Medicare, IRS and DOL requirements
Ability to exercise sound judgment and make effective decisions in the best interest of the organization
Ability to multi-task in a fast-paced environment and maintain strong attention to detail
Effectively manage projects while collaborating with other departments and team members
Excellent oral and written communication skills

Responsibilities

Manage the administration of all benefits including US and Canada medical, dental, vision, COBRA, disability plans, life insurance, retirement plans, and other ancillary benefit plans
Support US and Canada health/welfare benefit and retirement plan design, analyze program effectiveness in partnership with brokers, and oversee annual open enrollment management for all relevant benefit plans
Research and respond to employee questions regarding all aspects of employee benefits and act as a liaison between employees and insurance carriers/brokers to ensure timely resolution of any issues
Manage benefits enrollment processes and troubleshoot any discrepancies with our benefits enrollment platform and vendor websites
Research and strategize on wellness initiatives that support all business areas for US and Canada
Educate existing employees on benefit plan options and conduct new hire benefit orientations in partnership with the HR Generalist, Corporate
Create benefits communications and materials across all channels, including annual benefit enrollment guides, new benefit initiative announcements, and legislative updates
Responsible for all group insurance invoice processing and the reconciliation of all invoices quarterly in partnership with Sr. Director, Total Rewards and Accounting
Provides recommendations for benefits programs by researching trends and developments in benefits across the industry
Complies with federal, state, and local legal requirements by studying existing and new legislation, enforcing adherence to requirements with guidance from brokers and ERISA Counsel and advising management on needed actions
Manage, maintain, and ensure compliance for employee benefit files with support from HRIS & Total Rewards Associate
Work in close partnership with various internal and external customers, such as external agencies and benefit plan administrators, brokers, Legal, and Finance
Oversee the administration of all US leave of absence and ADA cases managed by our Third Party Administrator, Guardian LeavePro, including processing of non-statutory/statutory short-term and long-term disability claims
Ensure appropriate procedures for leave of absence administration is adhered to across all channels, documenting processes and training new managers
Ensures highest level of customer service with employees and provides support throughout leave of absence process
Manage complex leave cases in partnership with HR Managers to address escalated employee leave matters and recommend solutions
Manage the integration of other leaves (i.e. Worker’s Compensation, COVID Paid Sick Leaves)
Serve as the subject matter expert and stay up to date with applicable leave laws and regulatory changes and provide recommendations for policy and process modifications to ensure federal and state compliance in all areas in which we operate
Maintain leave of absence trackers to identify trends and maintain accurate records of employee leaves in full legal compliance
Assist with US worker’s compensation case management, liaising with brokers, Worker’s Compensation adjusters, and Nurse Case Managers on return to work options
Manage annual Worker’s Compensation Audits and assists with annual policy renewals
Respond to and resolve inquiries pertaining to a claim and advise employees of their benefits
Ensure compliance of Worker’s Compensation posting notice requirements for all covered site locations
Manage annual Health & Safety Sustainability Reports
Assist with OSHA reporting requirements for Savannah Distribution Center
Ensures accuracy and completeness of data in HRIS against all benefit systems
Partner with Payroll on benefit data interface feeds and resolve issues
Run reports from HRIS system as required

Benefits

21 Paid Days Off (pro-rated based on first year of employment) plus your Birthday off
Paid Parental Leave for FT employees
Medical, Dental, Vision Benefits with Health Saving Account (HSA) option
401(K) with company match
SHIP (Share Investment Program) Offers eligible employees the opportunity to become a co-owner and acquire shares in HUGO BOSS AG at special SHIP conditions.
Flex Spending Account (FSA)
Generous Employee Discount Program
Voluntary Benefits and Critical Illness
Company sponsored Life and Disability benefits
Employee Assistance Program (EAP)
Discounts for auto/home/pet insurance