Benefits & Leave Administrator

Hitchiner Manufacturing Co., Inc.•Milford, NH

About The Position

The Benefits & Leave Administrator manages the day-to-day administrative operations of the company’s health, welfare, and retirement programs, oversees attendance tracking and supports employee wellness initiatives. Reporting to the Director of Total Rewards & People Compliance, this role ensures administrative excellence and regulatory compliance while providing high-touch customer service to employees across the organization.

Requirements

Education: Associate’s Degree in Business Administration or a related field.
Experience: 3–5 years of experience in benefits administration, including leave management and 401(k) support.
Technical Skills: Proficiency in HRMS platforms (Dayforce preferred) and strong Microsoft Excel skills for billing reconciliation and data analysis.
Regulatory Knowledge: Solid understanding of benefit laws, including ERISA, COBRA, ADA, HIPAA and applicable state laws.

Responsibilities

Benefits Lifecycle Management: Execute all health and welfare enrollments, changes, and terminations in the HRIS; maintain accurate employee benefit files and lead the administrative logistics for the annual Open Enrollment period.
Leave & Disability Administration: Serve as the primary administrator for Short-Term Disability (STD) and Family Medical Leave Act (FMLA) compliance, ensuring all documentation, timelines, and employee communications meet legal standards.
Attendance Management: Monitor and adjust employee attendance data in accordance with company policy. Generate reports related to attendance discipline and partner with HRBP to address any issues.
Financial Auditing & Billing: Partner with payroll to ensure accurate benefit deductions and reconciliations. Process and reconcile monthly billing for all insurance carriers; audit transactions to resolve discrepancies and ensure the company is only billed for active, eligible participants.
Compliance & Audit Support: Manage COBRA and HIPAA processes to ensure 100% regulatory compliance; assist the Director in data collection for 401(k) audits, ACA and CMS reporting.
Well-Being Programs: Support the planning, coordination, and administration of wellness initiatives and employee well-being programs.
Employee Advocacy & Communication: Act as the first point of contact for employee inquiries regarding coverage, claims procedures, and eligibility, while assisting in the creation and distribution of benefit communication materials.

Benefits

Onsite state of the art Gym/Fitness Center, open 24/7 for all employees
Medical and Dental Insurance
Health Savings Account (HSA)
Health and Dependent Care Flexible Spending Accounts (FSA)
Basic and Accidental Life Insurance (company paid)
Short-term and Long-term Disability Insurance (company paid)
401K (pre-tax and ROTH) with Excellent Company Match and Immediate Vesting
Company Profit Sharing Plan
3 weeks’ Vacation to start; 4 weeks’ Vacation at 5 Years; 5 weeks’ Vacation at 10 years seniority
We set you up for success with our “Center for Excellence” onsite training center for new hires and existing employees to improve new learning and continuous growth
Training and Educational Assistance Programs