Benefits Coordinator - Various Firm Locations

Baker Donelson•Houston, TX

1d•Onsite

About The Position

Baker Donelson has an immediate opening for a Benefits Coordinator. T he Benefits Coordinator provides dayâtoâday administration and operational support for all employee benefit programs. This role serves as a primary point of contact for employee benefit questions and issues, maintains positive relationships with employees across the Firm, and observes strict confidentiality in all employee matters. Essential Duties and Responsibilities Serve as the primary point of contact for employee benefit questions and issues, including those escalated beyond information available on the Firm intranet, vendor websites, or plan documents. Own dayâtoâday benefits administration, including new hire enrollments, terminations, life events, and status changes in UKG and applicable vendor systems. Resolve file error reports between internal HRIS systems and benefit vendors. Review and approve life events in UKG. Review and resolve benefit payroll deduction discrepancies in coordination with Payroll. Coordinate and fulfill employee requests for proof of coverage and benefit verification. Assist with planning, preparation, and execution of annual open enrollment, including employee communications, system readiness, and enrollment support. Assist auditors with the annual 401(k) audit and send 401(k) autoâescalation reminders and other routine plan communications. Coordinate logistics for Benefits, BakerWell, Health Insurance, and 401(k) Committee meetings, including scheduling, agenda distribution, meeting minutes, and followâup tracking. Maintain and update benefit orientation materials, including Q&A presentations for weekly benefit orientation calls. Maintain and update all benefit guides and eâlearning materials to ensure accuracy and currency. Monitor and update benefits and wellness content on BakerHub. Prepare standard reports, survey outputs, and data summaries for review by the Benefits Manager. Physical presence in the office is an essential function of this role. Knowledge, Skills, and Abilities Ability to manage multiple priorities using skills typically acquired through a bachelor’s degree in Human Resources, Business Administration, or a closely related field. Strong working knowledge of benefits administration practices and applicable laws. UKG and BenefitsHub experience preferred. Strong attention to detail with the ability to execute transactional work accurately and on time. Ability to identify issues arising during benefits administration and escalate appropriately. Demonstrated ability to maintain strict confidentiality. Strong interpersonal and communication skills to effectively interact with a diverse employee population. Ability to work under pressure during peak periods such as open enrollment. Working Conditions Role occasionally requires a high level of mental effort and focus when managing multiple projects and requests. Work may occasionally require irregular hours and/or more than 40 hours per week to perform essential functions. Some travel is required. Normal office environment with minimal exposure to excessive noise, dust, or extreme temperatures. Why Baker Donelson You’ll join a collaborative HR team and play a meaningful role in strengthening how the firm attracts top talent. This role offers strong visibility, broad exposure across business services functions, and the opportunity to help shape a modern benefits and well-being experience that reflects the firm’s culture and standards . Must provide minimum authorization to work in the United States. Resumes only accepted for job posted. Thank you for submitting your resume. After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.

Requirements

Ability to manage multiple priorities using skills typically acquired through a bachelor’s degree in Human Resources, Business Administration, or a closely related field.
Strong working knowledge of benefits administration practices and applicable laws.
Strong attention to detail with the ability to execute transactional work accurately and on time.
Ability to identify issues arising during benefits administration and escalate appropriately.
Demonstrated ability to maintain strict confidentiality.
Strong interpersonal and communication skills to effectively interact with a diverse employee population.
Ability to work under pressure during peak periods such as open enrollment.

Nice To Haves

UKG and BenefitsHub experience preferred.

Responsibilities

Serve as the primary point of contact for employee benefit questions and issues, including those escalated beyond information available on the Firm intranet, vendor websites, or plan documents.
Own dayâtoâday benefits administration, including new hire enrollments, terminations, life events, and status changes in UKG and applicable vendor systems.
Resolve file error reports between internal HRIS systems and benefit vendors.
Review and approve life events in UKG.
Review and resolve benefit payroll deduction discrepancies in coordination with Payroll.
Coordinate and fulfill employee requests for proof of coverage and benefit verification.
Assist with planning, preparation, and execution of annual open enrollment, including employee communications, system readiness, and enrollment support.
Assist auditors with the annual 401(k) audit and send 401(k) autoâescalation reminders and other routine plan communications.
Coordinate logistics for Benefits, BakerWell, Health Insurance, and 401(k) Committee meetings, including scheduling, agenda distribution, meeting minutes, and followâup tracking.
Maintain and update benefit orientation materials, including Q&A presentations for weekly benefit orientation calls.
Maintain and update all benefit guides and eâlearning materials to ensure accuracy and currency.
Monitor and update benefits and wellness content on BakerHub.
Prepare standard reports, survey outputs, and data summaries for review by the Benefits Manager.
Physical presence in the office is an essential function of this role.