Base Material Coordinator

Top Aces

5h•Onsite

About The Position

Founded in 2000 by three former Royal Canadian Air Force (RCAF) CF-18 fighter pilots who identified an opportunity to improve military readiness training, Top Aces has since established itself as the world leader in contracted adversary air (ADAIR) services and joint terminal attack controller (JTAC) training. We pride ourselves on our unblemished safety record, having flown an industry leading 130,000+ hours of operational training without accident in support of customers worldwide, including Canada, the U.S., Germany, and multiple other NATO allies and international partner nations. Our vision is to be the most trusted provider of innovative defense training solutions, continuously elevating standards in an industry where "Experience Matters." This commitment to innovation and technology ensures we remain adaptable, training allied militaries to succeed against evolving threats. Top Aces’ dynamic team contributes to delivering on our purpose of training the next generation of combat leaders by living our values of Service, Integrity, Excellence, and Together every day!

Requirements

Previous experience with shipping/receiving and/or inventory/stores management
Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers in English.
Excellent computer proficiency (MS Office – Word, Excel and Outlook).
Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
Team player, but able to work independently with minimal supervision to carry out tasks within parameters of instructions given, prescribed routines, and standard accepted practices
High level of professionalism continuously shows courtesy and respect for team members.
Ability to perform all work in support of our Corporate Values of Excellence, Service, Integrity … Together.
Working in compliance with Occupational Health and Safety acts and regulations
Following safe work practices and procedures and using safeguards and personal protective equipment
Reporting hazards (such as unsafe situations and activities) to their supervisor immediately.
Position requires Level II clearance with the Canadian Government and the ability to gain access to the Canadian Controlled Goods Program

Nice To Haves

Previous military or commercial aviation logistics experience a significant asset
Frech a significant asset
Experience with ERP Systems and/or SharePoint an asset

Responsibilities

Be knowledgeable of and adhere to TA policies and procedures
Have detailed knowledge of TA Supply Chain policies and processes
Manage local stores inventory and any satellite warehousing - Parts count and locations
Manage local and/or satellite Quarantine inventory - count and locations
Maintain valid Dangerous and Controlled goods certifications
Establish and maintain current inventory of hazardous material / explosives
Maintain a valid fork-lift operator permit
Oversee local RFP, PO and RO transactions in TA IT systems
If required, create Request for Quotes (RFQs) to obtain price and availability
Coordinate required purchasing actions with TA Logistics. Conduct local consumables purchasing
Monitor estimated delivery dates and proactively deal with Suppliers to ensure timely deliveries
Communicate with local employees and TA Logistics to manage and mitigate impact of overdue orders
Receive merchandise from different sources
Conduct in-coming inspection, then store appropriately and populate the inventory system accordingly
Collaborate with TA Log staff and suppliers to ensure vendor quality assurance
Prepare items for shipping (packing), respect special packaging instruction if required
Adhere to DG and CG shipping requirements. Be prepared to support routine cross border shipments
Support TA safety programs and Quality Management System
Provide ISC support to deployed operations, under supervision of deployed Maintenance Lead
Prepare part kits for maintenance personnel
Attend training courses to ensure continued qualifications
Assist in the on-the job training and instruction of personnel as required
Perform other related duties as assigned by supervisor
As detailed by your Base Manager/Lead, Maintenance and approved by DOM