BAS Project Coordinator

Air Systems, Inc.•San Jose, CA

1d•Onsite

About The Position

Air Systems is looking for a Project Coordinator to join our Building Automation Systems (BAS) team. This is a full-time position reporting to the Operations Manager. This position is responsible for assisting project teams in executing the project per contractual obligations as well as customer requirements while maintaining customer and project relationships.

Requirements

Minimum 2-5 Years of office environment working experience as an administrative assistance or similar duties
Strong knowledge of MS Office Teams including MS Windows, Excel, and Power Point
Strong verbal and written skills
Excellent teamwork, problem solving, interpersonal, organization, and customer relations skills
Detail orientation is required
Ability to interact effectively and extensively with Air Systems customers and co-workers
Ability to respond to common inquiries, complaints from customer ,and handle conflict
Ability to understand empathetically the issues and perceptions others have and to creatively and successfully work through these issues to achieve a successful outcome and customer and employee satisfaction
Ability to handle and prioritize multiple tasks and work in a fast-paced environment
Creative use of skills and resources to get the job done and have a strong awareness of Air Systems culture and the culture of the industry in which we work

Nice To Haves

Construction administration or coordination experience is preferred
Basic accounting skills is desirable
Experience in construction industry highly desirable

Responsibilities

Support the administrative team in processing job booking requests.
Maintain CRM, project management, or ERP system records
Support internal initiatives and process improvement efforts
Assist in scheduling both sales & field turnover meetings.
Assemble booking packages including contracts/PO’s for approval.
Maintain log for project RFI’s and change orders.
Maintain server file structure including Microsoft Teams channel.
Communicate with peer project coordinator when appropriate to facilitate communications and project deadlines.
Maintain plan & spec tracker including bid requests from GC/MC
Assist sales with project bookings and change orders, in Salesforce, once job number is available.
Generate monthly billing logs and submit billings via ERP.
Request certificates of insurance (COI) from San Jose.

Benefits

Comprehensive health coverage (medical, dental, vision, prescription).
Telehealth access and HSA/FSA options.
Employer-paid Life, Accident, and Disability Insurance: 1.5 times your salary.
Generous paid time off, with increases each year + 10 paid holidays.
On-site employee gym and EV plugs and/or bike commuter benefits.
Opportunities for professional growth through educational assistance and career development programs.
A flexible work environment and culture that prioritizes team collaboration, work-life balance, and personal well-being.
medical, dental, and vision coverage
health savings and flexible spending accounts
life insurance
disability
a 401(k) Savings Plan
College Coach and employee assistance program.