Baptism & Wedding Coordinator

St. Mary Cathedral•Austin, TX

14h•Onsite

About The Position

The Baptism and Wedding Coordinator manages the preparation, scheduling, and documentation for baptisms and weddings at Saint Mary Cathedral. This role serves as the primary point of contact for families and couples preparing for these sacraments and ensures all requirements are completed in accordance with parish and diocesan policies. This position reports to the Director of Operations/Finance. As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of Saint Mary Cathedral in both your professional and personal life. Act as a witness to Gospel values by modeling the teachings of the Catholic Church. Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.

Requirements

2 years of administrative experience
Bilingual (English/Spanish) preferred
Valid Texas driver’s license.
Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.
Ability to work weekends
Excellent verbal and written communication skills
Strong organizational and time management skills
Strong attention to detail; demonstrate proofing and editing skills
Knowledge of principles and practices of organization, planning, records management and general administration
Ability to work with little direction
Ability to operate standard office equipment including but not limited to computers, telephone systems, typewriters, calculators, copiers and facsimile machines
Strong interpersonal skills, including the ability to interact well with visitors, parishioners and staff
Must conform personal and professional activities to be consistent with and supportive of the mission, purpose, and moral teachings of the Roman Catholic Church.

Nice To Haves

Bilingual, English/Spanish speaker

Responsibilities

Serve as the parish liaison for individuals and families seeking baptism or marriage through walk-ins, phone calls, and email communication.
Provide information regarding parish and diocesan requirements for baptism and marriage preparation.
Collect and process required documentation and payments.
Coordinate baptism and wedding schedules with clergy, couples and families.
Submit and manage reservation requests for baptisms, weddings, rehearsals, and preparation sessions on the presider calendar.
Provide tours of the Cathedral, bridal suite, and campus for engaged couples preparing for the Sacrament of Marriage.
Coordinate marriage preparation requirements, including registration for Together in God’s Love and certificates of completion.
Plan and coordinate food, materials, and supplies for marriage retreats
Assist couples and families with scheduling preparation meetings and rehearsals.
Create sacramental certificates for baptism and marriage, to include recording baptism and marriage sacraments in parish sacramental book.
Mail sacrament of marriage notifications to church of baptism.
Attend staff meetings and related training as required.
Additional duties as assigned.