Banquet Administrator Spring/Summer 2027

Paws Up Montana•Greenough, MT

About The Position

The Banquet Administrator at Paws Up Montana provides administrative and operational support to the Food & Beverage leadership team across multiple luxury dining outlets and event operations. The role supports fiscal responsibility, operational efficiency, and communication while upholding the resort’s standards and values. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced luxury hospitality environment. The position supports banquet event preparation, vendor invoices and payments, purchasing, work orders, communications, document preparation, recordkeeping, meetings, payroll administration, personnel documentation, and banquet equipment maintenance coordination. It may occasionally involve Banquet Services. The job posting identifies this as a Spring/Summer 2027 position but does not provide a specific start date.

Requirements

Current driver’s license and two years of driving experience.
Strong organizational and time-management skills, including the ability to prioritize competing demands.
Excellent written and verbal communication skills, with the ability to clearly explain tasks, reasoning, and directions.
Proficiency in spreadsheets, databases, and standard office software.
Accuracy, discretion, and attention to detail.
Ability to work independently while supporting a collaborative team environment.
Ability to work under pressure and manage multiple deadlines.

Nice To Haves

Prior administrative or hospitality experience.
Knowledge of world-class hospitality and service management.

Responsibilities

Assist with banquet event order setup, signage, menus, packets, and updating changes.
Submit and reconcile vendor invoices and payments accurately and promptly.
Support purchasing and ordering processes for the Banquet Team.
Submit work orders and follow through to ensure timely and effective resolution.
Respond promptly and professionally to emails, digital correspondence, and internal communications.
Draft, edit, and format documents, reports, and operational materials.
Input, update, and maintain accurate information in databases, spreadsheets, and tracking systems.
Coordinate meeting logistics, including room setup, materials, agendas, and note-taking.
Attend daily and weekly Special Event/BEO meetings.
Assist with payroll-related administrative tasks and reporting.
Support personnel management initiatives and documentation as directed.
Work with Facilities to support maintenance and repair of Banquet equipment.
Track maintenance issues and ensure follow-through to positive outcomes.
Help maintain Paws Up Montana’s luxury service standards, operational excellence, and company values, with strong attention to detail.
Adapt to changing priorities and business needs and manage multiple deadlines under pressure.
Occasionally assist with Banquet Services.