Back-Up Admin Coordinator

Albertsons Companies • Waxahachie, TX

17d • Onsite

About The Position

The Backup Administrative Coordinator supports the Administrative Coordinator and store leadership team by assisting with payroll, scheduling, hiring administration, employee records, reporting, and other administrative functions. This position helps ensure efficient execution of store administrative processes while maintaining accuracy, confidentiality, and compliance with company policies and procedures.

Requirements

• High school diploma or equivalent required.
• Strong organizational, communication, and multitasking abilities.
• Proficiency with Microsoft Office and related computer applications.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong attention to detail and accuracy.

Nice To Haves

• Previous administrative, office, retail, or customer service experience preferred.
• Experience with payroll, scheduling, hiring, or workforce management systems preferred.

Responsibilities

• Assist with daily administrative operations and office functions.
• Provide support to store leadership with reports, documentation, and communications.
• Maintain accurate employee, payroll, training, and operational records.
• Organize and manage administrative files in accordance with company record retention requirements.
• Ensure confidential information is handled appropriately and securely.
• Assist with office supply inventory and ordering.
• Support payroll processing and timekeeping procedures.
• Review and maintain employee attendance and timekeeping records.
• Assist with correcting payroll discrepancies and processing documentation.
• Support scheduling activities and workforce management processes.
• Respond to employee questions regarding payroll, scheduling, and benefits administration.
• Assist with recruitment activities, including candidate communication and interview scheduling.
• Support new hire onboarding and orientation processes.
• Ensure hiring documentation is completed accurately and submitted on time.
• Maintain employment records and onboarding files.
• Assist with training assignments and compliance tracking.
• Prepare and distribute store communications, announcements, and reports.
• Assist with data entry, reporting, and administrative projects.
• Generate routine operational and workforce reports for store leadership.
• Maintain calendars, schedules, and administrative tracking systems.
• Support leadership with special projects and business initiatives.
• Ensure compliance with company policies, labor requirements, and administrative procedures.
• Support audit preparation and documentation requests.
• Maintain training, safety, and compliance records.
• Assist with monitoring completion of required employee training programs.
• Identify administrative issues and communicate concerns to store leadership.

Benefits

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay)
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED