Back-Up Admin Coordinator

Albertsons • Frisco, TX

1d • Onsite

About The Position

The Backup Administrative Coordinator provides support for all store administrative functions and serves as the primary coverage resource for the Administrative Coordinator during absences, vacations, and staffing gaps. This position assists with payroll administration, timekeeping, hiring and onboarding processes, record management, training coordination, scheduling support, and general office operations while maintaining confidentiality, accuracy, and compliance with company policies and procedures.

Requirements

• High school diploma or equivalent.
• Previous administrative, office, retail, payroll, or customer service experience preferred.
• Strong computer skills, including Microsoft Office applications and administrative systems.
• Strong organizational, communication, and time-management skills.
• Ability to handle confidential information with professionalism and discretion.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to work flexible schedules as business needs require.

Nice To Haves

• Desired Competencies: Administrative and office management, Payroll and timekeeping accuracy, Human resources support, Organization and attention to detail, Confidentiality and professionalism, Communication and interpersonal skills, Problem-solving and decision-making, Time management and prioritization, Computer proficiency, Accountability and dependability.

Responsibilities

• Provide administrative support to store leadership and department managers.
• Maintain organized personnel, payroll, training, and operational records.
• Prepare reports, correspondence, forms, and other administrative documents.
• Monitor administrative deadlines and ensure timely completion of required tasks.
• Assist with office organization, filing systems, and document retention practices.
• Maintain confidentiality of employee and company information.
• Assist with payroll processing and timekeeping administration.
• Review time records and identify missing punches, scheduling discrepancies, and payroll exceptions.
• Support payroll corrections and ensure accurate employee wage records.
• Maintain payroll documentation in accordance with company requirements.
• Respond to associate payroll questions and concerns.
• Assist with recruiting, interviewing coordination, and hiring activities.
• Support onboarding and orientation programs for new associates.
• Maintain employee personnel files and employment documentation.
• Coordinate training records and compliance tracking.
• Assist with communication of company policies, benefits information, and employment resources.
• Support labor scheduling and workforce administration processes.
• Prepare operational, labor, staffing, payroll, and training reports.
• Track completion of required training and compliance activities.
• Assist managers with workforce planning and scheduling documentation.
• Ensure reporting accuracy and timely distribution of required information.
• Serve as a professional point of contact for associates, customers, vendors, and visitors.
• Assist associates with administrative requests and employment-related inquiries.
• Direct questions and concerns to the appropriate department or leadership team member.
• Support a positive and professional workplace environment.
• Provide excellent customer service in all interactions.
• Ensure compliance with company policies, procedures, and recordkeeping requirements.
• Maintain accurate and secure personnel, payroll, and training records.
• Assist with audits, inspections, and compliance reviews.
• Verify administrative documentation is complete and properly maintained.
• Support adherence to legal and regulatory requirements related to employment records.
• Assume Administrative Coordinator responsibilities when assigned.
• Manage critical administrative tasks during leadership absences.
• Support store leadership with administrative priorities and special projects.
• Communicate effectively regarding deadlines, compliance requirements, and staffing needs.
• Assist with implementation of company initiatives and operational programs.

Benefits

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay).
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED