Award Administrator

Iowa State University

3d•Hybrid

About The Position

The Office of Sponsored Programs Administration (OSPA) at Iowa State University is seeking candidates for an Award Administrator, which will be classified as a Research Administrator II. This role involves reviewing, setting up, and managing sponsored research awards, agreements, and amendments, ensuring compliance with sponsor requirements, university policies, and applicable regulations. The position also includes reviewing and approving post-award requests, budget revisions, and funding actions, as well as developing and submitting post-award prior-approval requests to sponsors. The Award Administrator will provide guidance and support to faculty and staff on research administration matters, coordinate award transfers, pre-award spend requests, and other post-award activities. Additionally, the role involves developing, negotiating, and administering subaward agreements and related monitoring activities, reviewing and processing internal funding awards and related compliance requirements, and collaborating with campus partners to support sponsored project administration and research operations. The position will also assist with process improvement initiatives, policy development, and training efforts, and maintain accurate records and documentation within research administration systems. The successful candidate has the ability to work on-site in Ames if they prefer. This is a three-year, fixed-term position with the opportunity for renewal.

Requirements

Bachelor’s degree and 3 years of related experience
Legally authorized to work in the U.S. on an ongoing basis without sponsorship.

Nice To Haves

Certified Research Administrator (CRA).
Experience administering grants, contracts and cooperative agreements.
Experience applying the concepts embodied in the Code of Federal regulations including 2 CFR Part 200 (Uniform Guidance), and other federal and non-federal sponsor-specific regulations.
Experience that demonstrates knowledge of research administration software systems.
Experience with budget review, re-budgeting, and post-award modifications.
Experience creating and delivering training presentations and materials.
General knowledge of research compliance requirements including human/animal subjects, conflict of interest, export controls and foreign influence.

Responsibilities

Review, set-up, and manage sponsored research awards, agreements, and amendments.
Ensure compliance with sponsor requirements, university policies, and applicable regulations.
Review and approve post-award requests, budget revisions, and funding actions.
Develop and submit post-award prior-approval requests to sponsors.
Provide guidance and support to faculty and staff on research administration matters.
Coordinate award transfers, pre-award spend requests, and other post-award activities.
Develop, negotiate, and administer subaward agreements and related monitoring activities.
Review and process internal funding awards and related compliance requirements.
Collaborate with campus partners to support sponsored project administration and research operations.
Assist with process improvement initiatives, policy development, and training efforts.
Maintain accurate records and documentation within research administration systems.