Aviation Maintenance Operations & Compliance Support Specialist

Aero Jet Wash•Tulsa, OK

2d•Onsite

About The Position

Omni Aircraft Maintenance is seeking an Aviation Maintenance Operations & Compliance Support Specialist to serve as the central administrative and compliance hub for its Part 145 repair station. This entry-level role supports meticulous data entry, tool calibration tracking, and compliance across company safety and training programs. The position coordinates, audits, and tracks facility compliance but does not supervise personnel. Aviation-specific training will be provided, with potential for future growth within the company. The role supports safety and training programs, maintenance administration and records, tooling and facility tracking, and technical data and office operations. Its authority is limited to administrative entries, records organization, tool compliance tracking, and safety and training documentation. The position does not supervise staff; contact aircraft owners or operators; coordinate aircraft flight scheduling; authorize maintenance deferrals; determine airworthiness; approve technical maintenance entries; or perform aircraft inspection or return-to-service functions. This is a full-time position in Tulsa, Oklahoma, with hours of 7 a.m. to 4 p.m.

Requirements

Must be at least 18 years old and a high school graduate.
Must possess excellent organizational and computer skills.
Must have a valid U.S. driver's license, an excellent driving record, and be insurable under Omni Aircraft Maintenance's auto insurance policy; a Real ID is required.
Must be able to adapt to change and new technology.
Must be goal-oriented, attentive to detail, and able to work independently and with a team.
Must pass a ten-year background, criminal, OMV, and drug screen.
Proficiency with Microsoft Office, including Excel and Outlook, and electronic filing systems.
Ability to learn aviation maintenance-management software such as Corridor, Quantum, CAMP, or Traxxall.
Exceptional verbal and written communication skills for professional, regulator-facing interactions.
Strong organizational skills and attention to detail, with the ability to switch between facility audits, equipment scheduling, and data entry.
Ability to independently follow and enforce detailed written procedures, protect confidential information, and recognize issues requiring immediate management review.
Must be able to bend, squat, and climb 6-foot ladders; work in all weather conditions and elevated noise levels; perform routine or repetitive arm and hand motions; stand 20% of the time, walk 30%, sit 50%, and lift 20 pounds.

Nice To Haves

1–2 years of experience in administration, compliance auditing, scheduling, or operations.
Experience in aviation or another highly regulated industry.

Responsibilities

Audit safety logs, track open hazards, and ensure corrective actions are completed within regulatory timeframes.
Inspect and maintain scheduled compliance of PPE, eyewash stations, and fire extinguishers.
Manage safety documentation for internal and external audits and maintain readiness for regulatory inspections.
Administer safety committee meetings, track action items, and archive compliance records.
Manage the company training matrix and maintain accurate employee training records.
Audit employee training files and enforce deadlines for required regulatory, safety, and technical courses.
Conduct new-hire onboarding and train personnel on administrative policies, regulatory requirements, and safety protocols.
Enter maintenance logs, parts usage, technician labor, and work-order data.
Maintain technical records in digital and physical filing systems in compliance with FAA regulations.
Audit maintenance documentation for missing fields, attachments, or signatures and escalate deficiencies to Quality leadership.
Assemble work-order packages and track technician time to support billing preparation.
Audit historical maintenance records and component tracking accounts to ensure data integrity.
Inventory tooling, ground support equipment, and facility assets.
Track calibration dates and periodic maintenance schedules for specialized maintenance tools.
Coordinate equipment repair, certification, and calibration with external vendors and file certificates.
Manage software accounts and user-access subscriptions for aviation maintenance software, technical publications, and regulatory databases.
Track publication renewals and notify management before subscriptions expire.
Provide reception coverage for visiting vendors and official regulators.
Complete administrative requests and special operational compliance projects as assigned by leadership.