Auxiliary Programs Director

Portledge School•Locust Valley, NY

1d•Onsite

About The Position

Portledge School is seeking a dynamic, full-time, 12-month Auxiliary Programs Director to oversee our established after-school programs and to design and launch a new Summer enrichment program. This role combines the day-to-day management of After School Ed Programming and the After 3:30 pm Club with the strategic opportunity to build a Summer program from the ground up — from concept and curriculum to staffing, enrollment, and operations. The Auxiliary Programs Director also oversees our Educational Event rentals and reports directly to the Controller.

Requirements

3-5 years of experience in auxiliary programs, after-school programming, summer programming, or related program management
Experience managing instructional and care-oriented staff required
Experience managing budgets, tracking revenue/expenses, and reporting to Controller, CFO or equivalent
Experience with internal controls and compliance oversight for third-party vendors and contracted service providers
Excellent interpersonal skills and strong ability to build and maintain relationships with all constituents.
Comfortable in a fast-paced environment and managing multiple demands/projects.
Experience and knowledge of Google Suite and Blackbaud
CPR, First Aid, and NYS Mandated Reporter certification required

Nice To Haves

Experience in an educational setting preferred

Responsibilities

Oversee and develop all auxiliary programs — After School Programs, Rentals/Educational Events, and Summer Programming — including scheduling, staffing, and on-site supervision
Build daily, quarterly, and annual schedules, coordinating with other school events to manage conflicts
Manage program budgets, billing, and revenue/expense accuracy in collaboration with the Controller and CFO; ensure profitability and sustainability of all programs
Supervise auxiliary program staff with regular in-person monitoring
Propose and implement new programs and improvements
Partner with Communications on marketing materials and PR for auxiliary events
Ensure compliance with applicable licensing, supervision, and safety regulations
Serve as the primary point of contact for participating families
Oversee the "After 3:30 pm Club" (Lower School) and "After School Ed Programming" (Chess, Dance, etc.)
Design daily activity schedules (outdoor play, structured/unstructured play, snacks, homework support) with staff
Provide supervision coverage as needed
Market, plan, and coordinate on-site educational events and rentals — seasonal (e.g., coach/athletic rentals) and one-time (e.g., private clinics)
Coordinate with the Director of Facilities on maintenance, rentals, and event logistics
Design and launch a new Summer enrichment program, including concept, themes, and weekly curriculum
Develop the operating budget, enrollment projections, and pricing with the Controller and CFO
Build marketing/enrollment strategy with Communications and Admissions
Establish operating procedures, schedules, and safety/supervision protocols
Maintain flexible availability through most of the summer to oversee operations