Auxiliary & Facilities Services Officer (0077632T)

University of Hawaii•Honolulu, HI

11d•Onsite

About The Position

This is an entry-level physical plant management position. The Auxiliary & Facilities Services Officer assists the building manager of Hamilton Library, and occasionally others, with a variety of one-time and routine tasks related to maintaining the Hamilton building. This role may involve supervising student assistants in performing these tasks. Responsibilities include conducting inventories and surveys of library physical equipment and property, maintaining room inventories, organizing storage areas, and sorting shelving parts. The officer will also move or supervise the moves of library furniture and equipment, and maintain library equipment. Additionally, they will supervise shelving contract work as necessary, regularly survey building conditions, note items or conditions requiring repair, replacement, or professional attention, and prepare and track building repair work orders sent to Facilities Management. Special projects involving planning and implementation of moves of staff, equipment, and/or library materials are also part of the role. The officer will coordinate the disposal of surplus, obsolete, or broken equipment and furniture. They will perform and/or supervise regularly scheduled graffiti removal, monitor for mold and insect infestations, and monitor air-conditioning ducts for dust accumulation. Coordination with Preservation staff for moving materials related to recovery and restoration of library collections is required, and occasional assistance in treating damaged library materials may be needed. The role also involves helping in the supervision of contract security guards and may require opening and/or closing the building. Building air-conditioning and ceiling leak inspections will be performed at scheduled times (holidays, weekends) when the building is closed, and the results communicated to Library Administration and other appropriate individuals. Other duties as assigned are also part of the role.

Requirements

Possession of a baccalaureate degree in Social Science or related field.
0 year(s) of progressively responsible professional experience with responsibilities for building or preservation management work; or equivalent education/training or experience.
Functional knowledge of principles, practices and techniques in building maintenance and preservation management.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with building safety.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the operation of a public building.
Demonstrated ability to understand oral and written documentation.
Demonstrated ability to write reports and procedures.
Demonstrated ability to communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
Experience in preparation of inventories and reports.
Ability to plan, coordinate and implement special projects related to moving staff and equipment.
Ability to supervise and coordinate the work of clerical and/or student assistants in the conduct of routine building tasks.
Physical ability to stand, bend, squat or kneel, reach shelves above eye level, and lift and carry 50 pounds.
Able to work in conditions that contain dust, mold and/or dampness.
Ability to work nights, weekends and/or holidays, as necessary.

Nice To Haves

One year of previous experience working with building maintenance.
Previous supervisory experience.

Responsibilities

Assists the building manager of Hamilton Library with tasks related to maintaining the building.
May supervise student assistants.
Conducts inventories and surveys of library physical equipment and property.
Maintains room inventories.
Organizes storage areas and sorts shelving parts.
Moves or supervises the moves of library furniture and equipment.
Maintains library equipment.
Supervises shelving contract work.
Surveys building conditions and notes items/conditions requiring repair, replacement, or professional attention.
Prepares and tracks building repair work orders.
Carries out special projects involving planning and implementation of moves of staff, equipment, and/or library materials.
Provides coordination for the disposal of surplus, obsolete, or broken equipment and furniture.
Performs and/or supervises regularly scheduled graffiti removal.
Monitors for mold and insect infestations.
Monitors air-conditioning ducts for dust accumulation.
Coordinates assistance with Preservation staff to move material related to the recovery and restoration of library collections.
May occasionally assist in treating damaged library materials.
Helps in the supervision of contract security guards.
May be required to open and/or close the building.
Performs building air-conditioning and ceiling leak inspections at scheduled times (holidays, weekends) when the building is closed.
Communicates the results of inspections to Library Administration and other appropriate individuals.
Performs other duties as assigned.