Automotive Office Administrator

Baker South Haven•South Haven Charter Township, MI

5d•Onsite

About The Position

At Baker Auto Group we’re always looking for great talent! Apply below to come join our winning team! This role involves both general office administration and specific duties related to an Automotive Title Clerk.

Requirements

High School Diploma
Excellent communication and organizational skills
Experience using Microsoft Office suite
Ability to work effectively with customers, vendors, and employees
Must be willing to submit to a drug screen & background check

Nice To Haves

Previous dealership experience preferred

Responsibilities

Answering phones, screening/directing calls, taking messages, and greeting clients or visitors.
Sorting mail and responding to general emails.
Organizing and maintaining digital and physical filing systems, data entry, photocopying, and scanning documents.
Managing calendars, booking meeting rooms, and organizing appointments or travel arrangements.
Monitoring and restocking office supplies, ordering breakroom items, and arranging maintenance for office equipment.
Assisting with expense tracking, invoicing, and processing routine paperwork.
Processes all new and used vehicles for registration in the state in which they will be titled.
Prepares tax and title documents.
Submits all legal transfer work to the Department of Motor Vehicles.
Verifies that funds have been collected and the correct lienholder paid off before processing title applications.
Checks for accuracy in the application and ensures that all information is complete.
Prepares payoff checks for new vehicles and trade-ins.
Bills out all dealer trades and prepares Certificates of Origin.
Maintains a system to verify out-of-state titles.
Compiles and maintains a complete list of all outstanding title work. Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller at the end of month.
Signs over titles for all wholesalers who have paid in full. Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.
Prepares stock cards for new and used vehicles.
Posts vehicle sales and purchases.
Processes/registers all vehicle warranties and extended service contracts, maintaining a log of all contracts processed and mailed.
Processes yearly renewal of dealer tags in conjunction with comptroller.
Stays abreast of title regulations. Attends seminars held by local licensing bureaus and any available training on title regulations.
Cross-trains others to handle title clerk daily responsibilities.
Conducts periodic training sessions for F&I managers and sales personnel regarding title regulations and procedures and issues a written memo to managers and all sales personnel whenever regulations change.
Directs title runner in daily routines.
Maintains a professional appearance and a neat work area.
Other tasks as assigned.