Automotive Inventory Clerk

Woody Anderson Ford • Huntsville, AL

4d • Onsite

About The Position

The Vehicle Inventory Clerk is responsible for maintaining accurate records of all vehicle inventory for the dealership, including new, used, and in-transit units. This role ensures inventory is properly receipted, tracked, reconciled, and reported in the dealership management system (DMS). The ideal candidate is detail-oriented, organized, and able to manage high transaction volume while maintaining accuracy and accountability.

Requirements

• High school diploma or equivalent required
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to manage high volume and multiple priorities
• Strong communication and follow-up skills
• High level of integrity and accountability

Nice To Haves

• Prior dealership inventory, accounting, or administrative experience preferred
• Familiarity with dealership management systems (DMS) such as CDK or Reynolds & Reynolds preferred
• Basic accounting or inventory management knowledge

Responsibilities

• Enter new and used vehicle inventory into the DMS accurately and timely
• Receipt vehicles upon arrival and verify vehicle details (VIN, stock number, options, cost)
• Post inventory adjustments, transfers, and write-downs as approved
• Track in-transit, dealer trades, and incoming units
• Maintain accurate vehicle cost records, including pack, recon, and add-ons
• Reconcile vehicle inventory schedules to the general ledger
• Monitor inventory aging and report discrepancies or variances
• Assist with month-end inventory reconciliation and reporting
• Prepare inventory reports for management as requested
• Coordinate with sales, accounting, service, and title departments
• Ensure inventory is properly assigned to deals and removed upon sale
• Verify deal posting removes sold units correctly
• Maintain organized inventory files and documentation
• Follow dealership inventory controls and approval processes
• Ensure proper documentation for inventory adjustments and write-offs
• Protect confidential financial and inventory information
• Support audits, floorplan reconciliations, and manufacturer reviews
• Identify inventory discrepancies and assist in resolution
• Recommend process improvements to strengthen inventory accuracy and control
• Assist with special projects and cross-training as needed

Benefits

• Health Insurance with optional Vision and Dental Insurance
• Employer provided Life Insurance
• 401(k) Savings Plan with Employer Match
• Closed on Sundays and Paid Company Holidays
• Paid Vacation and Paid Sick Leave
• Paid Training and Ongoing Professional Development
• Work-Life Balance
• Employee Discounts
• Family-Friendly and Inclusive Team Culture
• Career Growth and Internal Promotions
• Custom and Competitive Wage Plans

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED