Automotive Executive Assistant

Toyota of Boerne•Boerne, TX

14h•Onsite

About The Position

Vic Vaughan Toyota of Boerne is a trusted family-owned dealership with a stellar reputation for taking care of our customers. We are looking for an executive assistant that reports directly to the General Manager with the right balance of experience, professionalism, and commitment to excellence. Only candidates with automotive experience will be considered.

Requirements

Dealership experience required!
Demonstrate strong initiative and work ethic.
Demonstrate professional composure and diplomacy while working with senior-level executives.
Ability to manage and prioritize multiple tasks while meeting deadlines.
Extremely detail-oriented and able to see the big picture when managing tasks.
Demonstrate sound judgment and make independent decisions in routine situations.
Advanced proficiency in Microsoft Office software, specifically Word, Excel, and PowerPoint.
Communicate effectively both verbally and in writing.
Demonstrate strong attention to detail and proofreading abilities.
Ability to work independently and in a team environment.
Maintain strict confidentiality.

Responsibilities

Responsible for calendar scheduling
Answer phones and greet clients
Deal with highly confidential data on a daily basis
Draft presentations, reports, and correspondence, agenda setting.
Prepare monthly reports and meetings with department heads
Draft presentations, reports, and correspondence in Excel and PowerPoint
Coordinate special activities such as travel arrangements, corporate events, meetings, interviews, and conference/Zoom calls.
Complete special projects as required.
Manage vendor relations such as company cell phones, janitorial services, etc. as needed.
Ensure that office supplies are always well stocked