Automotive Contracts / DMV Administrator

Bill Pearce Motors•Reno, NV

10h•Onsite

About The Position

We are a respected, family-owned multi-franchise dealership deeply rooted in our community. Our team consists of many long-term employees who contribute to our excellent local reputation. We're seeking a detail-oriented, full-time Automotive Contracts / DMV Administrator to join our exceptional team. This role handles the paperwork side of every deal, including lender funding, accounting entries, and DMV title paperwork.

Requirements

Prior automotive business office experience and working knowledge of DMV paperwork required; contracts role preferred
Familiarity with dealer management systems; we currently utilize Dealertrack DMS
Ability to meet deadlines in a fast-paced environment
Strong attention to detail and exceptional organizational skills
Ability to work both independently and collaboratively in a team environment

Responsibilities

Submit vehicle sales contracts to lenders and track lender funding
Work with F&I and sales to correct paperwork errors and keep the deals moving
Post deals into the accounting system
Process trade payoffs and track pending titles
Prepare and submit DMV title and registration paperwork for new and used retail sales, including in-state and out-of-state transactions
Resolve rejected or delayed DMV submissions and communicate with customers as needed
Submit F&I product sales payments to providers and process any related cancellations
Review schedules for outstanding items and follow up accordingly
Perform other administrative duties as needed