AUTOMOTIVE BILLING CLERK

Hanania Automotive Group•St. Augustine, FL

1d•Onsite

About The Position

The Automotive Billing Clerk is responsible for the accurate and timely processing, billing, and posting of new and used vehicle sales. This position ensures that vehicle deals are properly documented, all funds are received and accounted for, and transactions are accurately recorded in the dealership's accounting system. The ideal candidate is highly organized, detail-oriented, comfortable working with numbers and financial documents, and able to manage multiple priorities in a fast-paced dealership environment.

Requirements

High School Diploma or GED
Basic working knowledge of accounting
Intermediate Microsoft Office skills
Strong mathematical and organizational skills
Excellent attention to detail and accuracy
Valid Driver’s License with a clean driving record
Strong communication and customer service skills
Ability to work independently in a fast-paced environment
Must be able to pass pre-employment screen (background & hair follicle drug test)

Nice To Haves

Previous automotive dealership or billing experience preferred
Enthusiasm for the automotive dealership industry

Responsibilities

Process and bill all new and used vehicle deals accurately and in a timely manner
Post completed vehicle deals and related transactions into the dealership accounting system
Receive, receipt, and accurately account for all monies received from new and used vehicle sales
Review deal jackets for accuracy, completeness, and required documentation and signatures
Verify VINs, customer information, vehicle information, pricing, taxes, fees, trade-in information, and other deal details
Identify and resolve missing information, discrepancies, and accounting errors prior to finalizing deals
Maintain accurate accounting records for vehicle sales, gross profits, receivables, and vehicle inventory
Process payoff checks for trade-in vehicles and ensure payments are sent to the appropriate financial institution in a timely manner
Process dealer trades both in and out of the dealership and ensure all related documentation is accurate
Maintain accurate records of vehicle inventory and deal status
Prepare and maintain salesperson commission reports
Monitor and maintain lists of commissions on hold and assist with resolving outstanding items
Reconcile deal-related transactions and assist with identifying discrepancies between sales and accounting records
Route paid and completed deals to the Tag and Title Clerk promptly once funds are received in-house
Maintain organized files and ensure completed deals are properly documented and retained
Communicate with Sales, Finance, Title, Accounting, management, and other departments to resolve deal-related issues
Provide administrative and accounting support to management and other departments as needed
Maintain confidentiality of customer, financial, and dealership information
Perform other duties as assigned by the supervisor