Automotive Billing Clerk

Wise Auto Group • Petaluma, CA

1d • Onsite

About The Position

We are seeking a detail-oriented and organized Billing Clerk to join our automotive team in Sonoma County. This role is responsible for processing vehicle deals, ensuring accurate billing, and supporting the accounting department with timely and compliant documentation. The ideal candidate has experience in automotive dealership operations and thrives in a fast-paced environment.

Requirements

• 2+ years of automotive billing or dealership accounting experience required
• Strong understanding of automotive deal structure (retail, lease, wholesale)
• Knowledge of California DMV documentation and processes
• High attention to detail and accuracy
• Strong organizational and time-management skills
• Proficiency in Microsoft Office (Excel, Outlook)
• Ability to work independently and collaboratively

Nice To Haves

• Familiarity with dealership management systems
• Strong problem-solving mindset
• Ability to handle sensitive financial information with confidentiality

Responsibilities

• Process and post all new and used vehicle deals accurately and in a timely manner
• Verify deal paperwork for completeness and compliance with dealership and state requirements
• Prepare and submit billing to lenders, customers, and internal departments
• Reconcile deal schedules and resolve discrepancies
• Maintain accurate records of contracts, invoices, and related documentation
• Communicate with sales, finance, and accounting teams to ensure deal accuracy
• Assist with month-end closing processes
• Ensure compliance with California DMV and automotive regulatory requirements
• Support audits by maintaining organized and accessible records

Benefits

• Medical, dental, and vision insurance
• 401(k)
• Paid time off and holidays
• Opportunities for growth within the organization

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees