Automotive Accounting Office Clerk

Acton Ford, Inc.•Acton, MA

2d•Onsite

About The Position

Acton Ford is seeking a dependable and detail-oriented Automotive Accounting Office Clerk to support daily dealership accounting and administrative operations. We operate in a team-oriented accounting office where cross-training and collaboration are essential to supporting dealership operations. This is an in-office position with remote management and training support. The ideal candidate is organized, adaptable, and comfortable working in a fast-paced dealership environment.

Requirements

High school diploma required
Strong understanding of basic accounting principles, including debits, credits, reconciliations, and general ledger flow
Strong organizational, communication, and multitasking skills with high attention to detail
Proficient in Microsoft Office, Google Drive, or similar productivity platforms

Nice To Haves

Associate’s degree preferred
2 years of automotive, power sports, RV, or motorcycle dealership experience preferred
Experience with dealership management systems (CDK or similar) preferred
Experience working with remote trainers and/or supervisors preferred

Responsibilities

Process vehicle deals and funding packets
File vehicle sales paperwork into deal jackets
Prepare and maintain trade-in vehicle jackets
Follow up on lien payoffs to ensure timely title returns
Issue stock numbers for new vehicle invoices
Prepare key tags, window tags, and vehicle folders
Scan warranty repair orders, parts invoices, and repair orders into the DMS system
Reconcile daily deposits and petty cash
Maintain organized office files and records
Communicate with Sales, Service, and Parts departments to ensure accurate paperwork completion
Participate in cross-training and support general office operations as needed
Perform additional duties as assigned