Autism Scholarship Program (ASP) Coordinator

Behavioral Health Works•Cincinnati, OH

8d•$60,000 - $72,000•Hybrid

About The Position

Join the Illuminate Team! Make a Difference for Ohio Families. Are you passionate about helping families navigate educational services for children with autism? We're looking for a highly organized, detail-oriented Autism Scholarship Program (ASP) Coordinator to oversee the administration of Ohio's Autism Scholarship Program while serving as a trusted resource for families, providers and internal teams. In this role, you'll ensure students remain eligible for scholarship funding, coordinate documentation and compliance, manage scholarship records and collaborate with families, school districts and state agencies throughout the enrollment process. If you thrive in a fast-paced environment, enjoy solving problems and have a passion for supporting children with autism, we'd love to hear from you.

Requirements

Bachelor's degree preferred in Education, Healthcare Administration, Business Administration, Social Work or a related field.
Experience working with the Ohio Autism Scholarship Program strongly preferred.
Experience with IEPs, ETRs or special education processes preferred.
Strong organizational and project management skills.
Excellent written and verbal communication skills.
Ability to manage multiple priorities while meeting strict deadlines.
High attention to detail and accuracy.
Proficiency with Microsoft Office, Google Workspace and web-based systems.
Ability to handle confidential information with professionalism.

Nice To Haves

Autism Scholarship Program (ASP)
Jon Peterson Special Needs Scholarship
ABA or behavioral health
Special education
Healthcare administration
Case management
Educational compliance
Family support services

Responsibilities

Coordinate the Autism Scholarship Program (ASP) from referral through ongoing participation.
Verify student eligibility by reviewing evaluations, diagnoses, IEPs and other required documentation.
Monitor scholarship renewals and ensure all required documentation remains current.
Process new enrollments, renewals and scholarship changes through the Ohio Department of Education scholarship portal.
Maintain accurate scholarship records and documentation.
Serve as the primary point of contact for families throughout the scholarship process.
Educate parents on eligibility requirements, deadlines and required documentation.
Guide families through the application and renewal process.
Respond to questions regarding scholarship status and program requirements.
Ensure all scholarship files comply with Ohio Department of Education requirements.
Monitor student records for compliance with scholarship regulations.
Maintain confidential student records in accordance with HIPAA, FERPA and company policies.
Track deadlines and proactively communicate missing documentation.
Partner with school districts, educational agencies, providers and internal clinical teams.
Coordinate with BCBAs and leadership to ensure students maintain scholarship eligibility.
Participate in multidisciplinary meetings as needed.
Assist with resolving scholarship-related issues or delays.
Track scholarship authorizations and funding.
Coordinate with Finance to ensure accurate scholarship billing and payment processing.
Maintain reports on scholarship utilization, renewals and active participants.
Audit scholarship records to ensure accuracy and completeness.
Identify opportunities to improve workflows and documentation.
Develop and maintain standard operating procedures.
Assist with special projects related to scholarship administration and compliance.