County Auditor'S Office - Audit Grant Analyst

County of El Paso•79901, TX

About The Position

Under general supervision, the Audit Grant Analyst performs diverse accounting functions requiring technical and analytical knowledge and independent judgment to complete difficult and complex accounting and auditing work. The position assists senior-level audit grant analysts in establishing, auditing, revising, and maintaining controls over fiscal record-keeping for County grants, including auditing grant payroll transactions and monitoring subrecipients, expenditures, and programmatic compliance. The role requires an understanding of the Auditor’s Office accounting operations, including grants, budgeting, treasury, financial reporting, payroll, accounts payable, and receivables. This is a non-supervisory position reporting to Audit Grant Analyst Seniors. The analyst reviews grant and subrecipient financial operations for compliance with awards, contracts, and applicable federal, state, and County requirements. Work includes auditing budgets and transactions, maintaining financial records and controls, assessing subrecipient risk and allowability, reconciling accounts, preparing reports and grant documentation, and advising County personnel on grant administration and compliance. The position also contributes to County budget and annual financial reporting processes, analyzes financial and operational data, prepares recommendations, and works with County departments, granting agencies, and other stakeholders. The position requires a bachelor’s degree in Business Administration in Accounting or a closely related field and three years of public-sector-related grant management experience in an administrative, financial, analytical, or consulting role in a large multifunctional organization, or an equivalent combination of experience and training. A valid driver’s license acceptable to the County and a personal mobile smart device are required by the stated deadlines. The employee may work extended hours and weekends, travel out of town for professional conferences and meetings, and may be required to perform emergency services during a proclaimed emergency as directed.

Requirements

Bachelor’s degree in Business Administration in Accounting or a closely related field from an accredited college or university, and three years of public-sector-related grant management experience in an administrative, financial, analytical, or consulting role in a large multifunctional organization; or an equivalent combination of experience and training.
Have or obtain by the date of hire a valid driver’s license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.
Have a personal mobile smart device by the hire start date to access the County’s network and systems.
Knowledge of Texas statutes; federal, state, and local legislative processes; public-sector administration and operations; budget development and control; grants management; financial system applications; governmental accounting; and technical report writing.
Ability to analyze complex quantitative and qualitative information, research and interpret data, identify problems, and make sound recommendations.
Ability to communicate effectively orally and in writing, prepare executive-level reports and correspondence, and present reports and recommendations.
Ability to establish and maintain effective working relationships, handle difficult situations diplomatically, negotiate and mediate resolutions, and influence behavior when appropriate.
Ability to maintain confidentiality and exercise discretion.
Strong organizational skills and exceptional attention to detail; ability to meet tight deadlines, work as part of a team, and manage broad responsibilities with minimal support.
Proficiency with Microsoft Office and standard business computer applications.
Ability to safely operate and care for assigned County-owned equipment.
Demonstrate regular and reliable attendance, courteous and respectful interactions, teamwork, and commitment to customer service excellence.

Responsibilities

Review grant policies, procedures, and financial operations of County grants and subrecipient agencies for compliance with grant awards, contracts, and applicable federal, state, and County requirements.
Establish general ledger accounts and project ledger strings in the financial system.
Audit revenues, expenditures, travel advances, budgets, budget adjustments, purchase requisitions, purchase orders, invoices, vendor status, grant inventories, cash, payroll administration, and grant-related deposits and expenses.
Prepare grant account budgets, staffing reports, insurance reconciliations, payroll reporting, grant documentation, budget amendments, grant summaries, and correspondence.
Monitor and analyze grant purchases and expenditures; verify that transactions are authorized, allowable, accurately posted, reconciled, and supported by required documentation.
Audit and close grants, reconcile accounts and balances, and finalize billings and reporting.
Perform interdepartmental audits and help maintain internal controls and compliance with policies, procedures, laws, and regulations.
Gather, organize, and analyze financial and performance data; prepare cost analyses, forecasts, trend analyses, projections, financial statements, reports, and recommendations.
Provide regular reports to the Commissioners Court, County Administrator, granting agencies, and the public as appropriate.
Participate in preparation of the County budget and Annual Comprehensive Financial Report, including compiling and reviewing information, analyzing requests, resolving budget issues, and making recommendations.
Perform subrecipient risk assessments, review financial reports and prior audit findings, verify suspension and debarment status, evaluate internal controls, and assess subrecipient data and requests for reimbursement.
Review subrecipient contracts, payments to subcontractors, deposits, and disbursements; request supporting records and recommend adjustments when errors are identified.
Write audit reports that include findings and recommendations, and investigate grant compliance issues of medium to high complexity or sensitivity.
Provide guidance to County personnel on grant management and reporting requirements, and help ensure grant compliance.
Maintain effective working relationships with County and external personnel; communicate and resolve complex financial, workflow, and compliance issues.
Participate in evaluating and designing workflows, processes, and operating systems among departments and granting agencies.
Complete special projects and, as assigned, occasional project management responsibilities; handle confidential information and respond to assigned correspondence and information requests.
Attend meetings, training, and information sessions; stay current on accounting and audit practices; contribute to training, mentoring, customer service, and a safe workplace.
Work extended hours and weekends as a key employee reporting to the County Auditor, and travel out of town for professional conferences and meetings.
During a proclaimed emergency, fulfill Disaster Service Worker responsibilities as directed by a supervisor.