Attendance Secretary- East Goshen Elementary

West Chester Area School District • West Chester, PA

1d • Onsite

About The Position

The Attendance Secretary monitors daily attendance in the database system and completes all corresponding paperwork and communications to essential personnel. This role is a 10-month position. The West Chester Area School District serves over 12,000 students across 17 schools and covers a 75-square-mile area. The district is known for its strong academic outcomes, including a 95% graduation rate.

Requirements

• High school diploma or equivalent necessary
• Proficiency in the use of technology for individual communication and research
• Possess effective interpersonal skills with the ability to interface diplomatically with teachers, administrators, parents, students, support staff and outside professional contacts
• Ability to perform essential physical and functional job requirements, including: Using hands to handle office equipment and materials; speaking and hearing effectively.
• Sitting for extended periods, with occasional standing, walking, stooping, kneeling, or crouching.
• Lifting and/or moving up to 25 pounds.
• Maintaining focus, attention to detail, and sound judgment in a fast-paced environment.

Responsibilities

• Maintain a customer service focus and welcoming demeanor
• Monitors daily attendance in database system for student population
• Write passes for tardy students and early dismissals and file accordingly
• Follow emergency procedures in regards to monitoring student attendance per direction of designated administrator
• Record and file excuse notes including vacation forms (which includes making copies for book, parent, and team leader)
• Prepare official attendance documents for outside agencies
• Monitor attendance phone line
• Prepare and communicate daily student absentee list to staff (including absence, unlawful absence, unexcused tardy, excused tardy, vacations, early dismissal, nurse exclusion, and external suspension)
• Prepare and distribute attendance letters to notify parents of cumulative attendance concerns in a timely fashion
• Prepare and distribute notifications of violations and citations, etc. in coordination with caseworker and/or designated administrator
• Prepare and provide attendance sheets for homeroom teachers
• Be proficient in Microsoft Office (ie. PPT, Excel, Word, etc)
• Other duties as assigned by administrator(s)

Benefits

• Salary and benefits are determined in accordance with the current Collective Bargaining Agreement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED