Attendance Secretary – 201 Days St. Charles High School

City of St•Saint Charles, MO

19h•Onsite

About The Position

The Attendance Secretary position at St. Charles High School is a 201-day role responsible for providing secretarial, bookkeeping, and administrative support. This role requires maintaining confidentiality and integrity, producing accurate work despite frequent interruptions, and serving as a liaison between the school and the public. The secretary will manage the scheduling of professional trips and in-services, prepare reports and purchase orders using the district Student System, and maintain an inventory of supplies and equipment. The position involves extensive interaction with staff and the community, keeping administrators informed of building/program needs, and ensuring effective office procedures. Responsibilities also include preparing written communications, various reports, and district, state, and federal reports from raw data, including charts and graphs. The role also involves greeting visitors, answering phones, responding to inquiries, and routing messages.

Requirements

High school graduate (GED)
Experience in working effectively with administrators and other staff personnel.
Experience with the operation of computers and software.

Responsibilities

Maintains confidentiality and unquestionable integrity.
Provides secretarial, bookkeeping, and administrative support.
May be responsible for the scheduling of professional trips and/or in-services.
Produces reports or processes purchase orders using the district Student System.
Produces accurate work with frequent interruptions.
Serves in a liaison capacity between the building/program and the public.
Schedules, facilitates/coordinates, and makes necessary arrangements for activities and/or meetings.
Establishes and maintains effective relationships with students, staff, and community.
Maintains inventory of supplies and equipment.
Deals extensively with staff and community.
Keeps administrator(s) informed of all aspects of building/program requirements.
Ensures that effective office procedures are established and maintained.
Prepares accurate written communications including letters, newsletters, and notices.
Prepares various reports and communication for building, as directed.
Complies with State Law and District Department policies and regulations.
Accurately prepares district, state, and federal reports from raw data, which includes generating charts and graphs on the computer, as necessary.
Greets visitors, answers phones, responds to inquiries, and accurately routes messages.