Attendance Secretary/Administrative Assistant

Lisa Academy Charter Schools•Fayetteville, AR

About The Position

POSITION QUALIFICATIONS: o High School Diploma or equivalent required, some college courses preferred. o Prior clerical experience is preferred. o Fluent in Spanish and English is preferred. DUTIES AND RESPONSIBILITIES: STUDENT ATTENDANCE ? Maintains attendance letters and communication with parents, with guidance from the Dean of Students. ? Processes and maintains daily student attendance records and calls parents to verify absences. RECEPTION ? Assists in maintaining documents, files and records for the purpose of providing up-to-date reference for students, families and staff. ? Accepts payments aftercare, field trips and other campus needs. ? Assists with answering telephone calls, and provides information and assistance to callers (including food services.) ? Greets visitors who arrive at school, providing requested information or directing visitors to staff to assist them. ? Other duties as assigned. ADMINISTRATIVE ASSISTANCE ? Assists in distributing incoming campus mail appropriately. ? Assists in maintaining campus inventories of office supplies and materials for the purpose of ensuring items' availability. ? Assists with the copying and distribution of documents and other materials (e.g., correspondence, bulletins, and reports) for administrative, instructional and clerical staff. ? Prepares and mails report cards by grading periods ? Other support as needed to the school administrator.

Requirements

High School Diploma or equivalent required

Nice To Haves

Some college courses preferred.
Prior clerical experience is preferred.
Fluent in Spanish and English is preferred.

Responsibilities

Maintains attendance letters and communication with parents, with guidance from the Dean of Students.
Processes and maintains daily student attendance records and calls parents to verify absences.
Assists in maintaining documents, files and records for the purpose of providing up-to-date reference for students, families and staff.
Accepts payments aftercare, field trips and other campus needs.
Assists with answering telephone calls, and provides information and assistance to callers (including food services.)
Greets visitors who arrive at school, providing requested information or directing visitors to staff to assist them.
Assists in distributing incoming campus mail appropriately.
Assists in maintaining campus inventories of office supplies and materials for the purpose of ensuring items' availability.
Assists with the copying and distribution of documents and other materials (e.g., correspondence, bulletins, and reports) for administrative, instructional and clerical staff.
Prepares and mails report cards by grading periods
Other support as needed to the school administrator.