Administrative Secretary

Liberty ARC • Schenectady, NY

12d • $17 - $23 • Onsite

About The Position

Administrative Secretary performs a variety of administrative and clerical duties to support to the Director of Employment Services, our departmental managers and employees while assisting in daily needs of the employment service department regarding general administrative activities. Ensures submission of and tracks all supporting documentation of billing documents, communicating any concerns to the Director. This position also covers the agency's main switchboard mornings from 8 a.m. – 12 p.m.

Requirements

• High school diploma/GED with 2 years clerical experience or Associates degree
• Experience and proficiency with MS Office (Word, Excel, Outlook, PowerPoint)
• Excellent organizational and communication skills
• Must be able to read, write and speak the English language.

Responsibilities

• Complete necessary administrative duties for the Directors of Employment Services & Industrial Operations such as maintaining electronic calendars, establishing/monitoring appointments, preparing meeting agendas, taking meeting minutes.
• Monitor and reconciling timecards within Kronos as requested for department managers
• Responsible for tracking, cross checking and distribution of billing documents.
• Maintains billing tracking system and follows up as required.
• Generate and monitor E-reqs and work orders as needed or requested
• Process and distribute mailings, assist with filing and record keeping.
• Act as Liberty Receptionist as requested.
• Attend trainings as required and/or needed.

Benefits

• Liberty offers eligible team members and their dependents comprehensive health benefits and programs, which may include, medical, dental, vision, life insurance, 401k and more, to help you and your family take care of your whole selves.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED