Attendance Clerk

Eugene School District 4J•Eugene, OR

4d•Onsite

About The Position

Performs clerical activities typically oriented to the documentation and processing of student attendance records. Coordinates and prepares reports, maintains records requiring compilation and classification of varied information, and maintains control functions where legal time limits and procedural requirements are critical. This is a part-time, 7 hours/0.875 FTE per day position working on the CL-10 (213 days per full school year) schedule, Mon-Fri.

Requirements

Ability to post data and make rapid and accurate mathematical calculations necessary in detailed record keeping
Demonstrated competence in typing, data entry and use of current office technology and equipment (e.g., computer systems, fax, copiers, etc.)
Highly developed written and verbal communication skills
Ability to communicate effectively with public, parents, students, staff and public service organizations
Ability to establish and maintain effective working relationships
Ability to work under pressure of simultaneous deadlines and stress of frequent interruptions
Ability to work independently
Ability to schedule research, compilation, and timely submission of required district and state reports
Respect for confidentiality
Experience differentiating practices for diverse populations
Ability to work effectively and collaboratively with diverse students, staff, and community populations
Previous training in secretarial, clerical and bookkeeping practices and procedures
Two years secretarial or clerical work including experience in data processing or EDP terminal operation

Nice To Haves

Bilingual proficiency and/or multicultural experience strongly preferred

Responsibilities

Independent compilation of information and record according to procedural regulations
Document student attendance and notify parent/teacher
Maintain knowledge of federal, state and district laws and codes regarding attendance requirements
Complete reports for state and district personnel
Maintain accurate, up-to-date records and supply administrators with correct information when necessary
Compose memos and correspondence; distribute as necessary to subordinates, teachers, students, and parents
Use computer for data entry and assembly; research, retrieve and print records or documents for department use as requested
Order departmental supplies and maintain inventory
May receive, sort and distribute in-district and U.S. mail
May act as telephone and personal receptionist; screen and answer inquiries from other departments and public; relay messages
May assist at registration sessions and workshops, or in enrolling and withdrawing students
Maintains regular and prompt attendance
Performs other related duties as required