Attendance Clerk

THE ACCELERATED SCHOOL•Los Angeles, CA

2d•$25 - $25•Onsite

About The Position

Under the direction of the Office Manager, the Attendance Clerk provides comprehensive attendance and student records support by maintaining accurate attendance data, monitoring absences and tardiness, preparing reports, communicating with families regarding attendance matters, and ensuring compliance with school and district attendance procedures. Performs a variety of administrative and clerical functions while supporting student services through bilingual communication, first aid, and general office assistance.

Requirements

High School Diploma, GED or equivalent (required)
Ability to read/write/speak in Spanish.
Must have a courteous and positive attitude.
Maintain strong verbal/written communication amongst staff and customers

Responsibilities

Inputs and logs all student absences and tardiness into an automated system.
Issues tardy passes to students who arrive late to school and documents the reason for tardiness into the computer system.
Issues and processes all requests for early dismissal and ensures parental consent.
Maintains files of school district attendance records.
Creates, maintains, reviews, and organizes files, forms, reports, and student attendance records.
Perform accurate data entry and maintain records in various databases, including PowerSchool; generate and distribute reports as needed.
Reconcile daily attendance records and administer the student truancy notification process in accordance with school policies and state requirements.
Provide administrative support for the Student Attendance Review Team (SART) process, Independent Study attendance procedures, and related documentation.
Monitor and track chronic absenteeism, assist with attendance outreach efforts, and maintain accurate attendance records.
Retrieves data and compiles information from manual and automated files for the preparation of routine attendance reports and correspondence.
Prepares daily, weekly, and/or monthly attendance reports and submits them to designated administrators or school district personnel.
Prepares and mails form letters to parents notifying them of their child's excessive absences and/or tardiness.
Distributes attendance-related letters to appropriate departments or teachers and maintains copies in the office.
Calls parents to notify them of student absences and determine the reason for the absence.
Uses the telephone to request and provide routine information to parents and school district personnel.
Assists with translation and interpretation services (English/Spanish).
Uses computer applications and automated systems, including spreadsheets, word processing, calendars, email, and database software, to perform assigned duties.
Administers first aid
Participates in training, workshops, and professional development activities.
Performs other related duties as assigned.