Attendance Clerk

Maricopa Unified School District #20•Maricopa, AZ

6d•Onsite

About The Position

The Attendance Clerk is responsible for tracking daily student absences and tardies, ensuring compliance with state regulations regarding parent notification for absences. This role involves significant data entry and communication with parents and school staff.

Requirements

Working knowledge of Word and Excel.
Customer service skills (in-person and phone).
Ability to multi-task.
Communication skills (written and verbal).
Valid Arizona DPS IVP Fingerprint Clearance card.
High School Diploma or equivalent.

Nice To Haves

Working knowledge of student management system.
Bilingual preferred.

Responsibilities

Track daily absences and tardies for students.
Comply with A.R.S. 15-807 regarding parent notification for student absences.
Answer incoming phone calls and check messages related to attendance.
Ensure teachers are taking and entering attendance data into the student management system.
Create Absence Reports and other user-defined reports using the student management system.
Call parents of absent students within two hours after the first class.
Update student management system daily with attendance data (absences, tardies, excuses).
File excuse notes in students' cumulative files.
Track excessive absences and mail truancy letters.
Verify enrollment documents for student cumulative folders.
Process School Record Requests.
Track and follow through on 30-day birth certificate waivers.
Copy IEP documents and deliver to appropriate personnel.
Process student withdrawals, including paperwork and data entry.
Provide customer service to students and parents.
Perform data entry in the student management system as assigned.
Provide backup support for the Site Secretary.