S/L Athletics Facilities & Rentals Intern

Westminster University•Salt Lake City, UT

1d•$0 - $14•Hybrid

About The Position

Westminster University Athletics is seeking a motivated and detail-oriented Athletics Facilities & Rentals Intern to support the growth and management of external facility rentals. This role combines sales, operations, and event coordination, providing hands-on experience in revenue generation and athletic facility management. The intern will actively identify and secure rental opportunities while coordinating logistics to ensure successful execution of all facility rentals.

Requirements

Current undergraduate or graduate student (business, sports management, communications, or related field preferred)
Strong organizational and time management skills
Excellent interpersonal and communication abilities
Self-motivated with an interest in sales, events, or athletics operations
Current First Aid & CPR certifications (paid for by the athletics department)

Nice To Haves

Previous experience in event planning, customer service, or sales
Interest in sports business or facility management
Ability to work evenings and weekends as needed

Responsibilities

Identify and prospect potential clients (youth sports organizations, camps, leagues, community groups, and private events)
Conduct outreach via email, phone, and in-person networking
Assist in developing pricing strategies and promotional materials
Track leads, inquiries, and conversions
Manage the scheduling of athletic facilities, ensuring accurate and up-to-date availability
Coordinate with internal staff to avoid conflicts with team practices, competitions, and campus events
Serve as the primary point of contact for rental clients
Understand and communicate ADA and logistics
Oversee rentals on-site, including opening and closing facilities
Implement and manage indoor soccer leagues
Ensure spaces are properly set up and returned to standard after use
Monitor and manage university equipment
Identify and communicate facilities that require maintenance
Monitor compliance with facility policies and safety procedures
Coordinate with custodial, facilities, and security teams as needed
Prepare and distribute rental contracts and agreements
Maintain organized records of bookings, payments, and client communications
Assist with invoicing and basic financial tracking
Provide post-event follow-up and support client retention efforts