Athletics Administrative Specialist (Part Time)

Part Time • Troy, NY

1d • $20

About The Position

The Administrative Specialist provides administrative support for the Athletics Department, as assigned. The Administrative Specialist will support the logistics of facility usage including scheduling, rental agreements and game operations. The Administrative Specialist maintains records and agreements with outside agencies and institutions that utilize athletic facilities, and serves as a customer service representative, forming relationships with internal and external customers as well as staff. The Administrative Specialist assists with NCAA hosting responsibilities and events, as well as daily operational activities. Who we are: Founded in 1824, Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, RPI Forward, charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ↗︎ Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth.

Requirements

• High school diploma or equivalent
• Three (3) or more years of relevant experience
• A relevant combination of education, training, and experience may be considered in place of the above qualifications.
• Strong organizational and time management skills
• Excellent customer service skills and ability to interact with a diverse population in a professional manner
• Demonstrated proficiency with Microsoft Office and ability to learn enterprise specific software
• Ability to work effectively under pressure and meet established goals and objectives
• Written and verbal communication skills
• Ability to work in a team environment and communicate effectively with other employees, faculty, and students in the campus community
• Ability to perform basic financial functions
• Ability to work independently with minimum supervision

Responsibilities

• Athletic Facilities Scheduling: Provide administrative support for scheduling all Athletic Facilities. Utilize EMS to schedule and communicate weekly facility usage. Ensure all event logistics comply with facility usage policies.
• Student Worker Support: Assist with hiring student workers and schedule the workforce according to department needs (equipment room, athletic training, game-day operations). Provide guidance and leadership to student workers.
• Game Day Coordination: Communicate with visiting teams prior to arrival, including connecting them with local sponsors (hotels, restaurants, etc.). Assign staff for Game Day oversight and support semi-annual training for Game Day staff for Division III varsity events.
• NCAA Championship Support: Assist with the submission of NCAA bids to host Division III varsity Championships.
• Fundraising Clinic Assistance: Support coaches with internal fundraising clinic activities, including registration and promotion.
• Other Duties: Perform other duties as assigned.

Benefits

• Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan.
• Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment.
• For more information, please visit Benefits | Human Resources (rpi.edu) .

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED