Administrative Specialist (Part Time)

AAA Security Guard Services•Bedford, TX

15h•$18 - $19

About The Position

We are seeking a proactive Administrative Specialist to ensure the efficient and smooth day-to-day operation of our office. This role provides essential administrative and clerical support to the office team and our clients, maintaining a high standard of customer service, confidentiality, and flexibility. Must be dependable and efficient with excellent communication, time management, and organizational skills.

Requirements

Proven experience as an Administrative Assistant, Office Assistant, or HR Assistant is required (minimum of 3 years experience)
Excellent time management and organizational skills, with the ability to effectively prioritize and manage work, schedules, and assigned tasks
Strong oral and written communication skills are essential
Significant experience with office management systems and procedures, as well as with office equipment, such as printers and fax machines
Good practical experience with MS Office, particularly MS Excel, MS PowerPoint, and Google Docs
Strong time management, organizational skills, and problem-solving skills
Excellent attention to detail with a keen ability to multitask and meet deadlines
Able to complete tasks with little or no supervision.
Excellent work ethic and flexible with work schedule.
Familiarity with HR functions, practices, and procedures.
Associate's degree; additional administrative or human resource training and qualification.
Must be at least 18 years of age and a U.S. citizen, or legally authorized to work in the U.S.

Nice To Haves

Knowledge of the private security field practices and operations is a plus.

Responsibilities

Manage incoming phone calls and emails; provide general information or redirect inquiries to the appropriate departments
Greet clients and customers in a professional and courteous manner
Assist with hiring, on-boarding and scheduling appointments
Prepare emails, reports, manage office filing systems, and assist with operation schedules
Attend meetings, take detailed minutes, and distribute accordingly
Prepare spreadsheets, training documents/items, and conduct feedback on service
Assist in the planning and execution of company events and functions.
Review and assist with updates of policies and procedures; prepare and distribute office correspondence
Monitor and manage office supplies; assist with security equipment inventories
Collaborate with managers and supervisors to handle requests and queries
Maintain confidential employee and company records.